Job Description
Aamhi Swaach Charitable Foundation
Position: Accountant
Location: Mumbai, with two days per week at our field operations in Kashid, Raigad
Experience: 3–5 years, including relevant NGO accounting experience
Employment: Full-time
Field arrangements: Accommodation and meals provided during field visits.
About Project Aamhi
Project Aamhi works toward sustainable solid waste management across 25 coastal villages in Raigad, Maharashtra. Our work combines waste collection, segregation, recycling, composting and textile upcycling with the creation of dignified livelihoods for rural communities, particularly women.
As our operations expand, we are strengthening our financial management systems to ensure transparency, accountability and the efficient use of resources.
About the Role
We are seeking an experienced, organised and self-directed Accountant to manage our day-to-day accounts and help strengthen our financial systems, budgeting, reporting and internal controls.
The successful candidate will take ownership of the organisation’s accounting processes, work closely with our Mumbai and field teams, and coordinate effectively with our external Chartered Accountant and financial consultants.
This role requires someone who is comfortable working in a rural environment for two days each week and understands the financial and compliance requirements of a growing nonprofit organisation.
Key Responsibilities
Accounting and Financial Management
- Maintain complete and accurate books of accounts using Tally Gold, supported by well-organised bills, vouchers, receipts and financial records.
- Record and reconcile donations, grants, service fees, product sales, expenses and other financial transactions.
- Manage bank reconciliations, petty cash, staff advances, reimbursements and vendor accounts.
- Prepare payroll and maintain accurate salary and payment records.
- Ensure the timely recording of transactions and maintain financial discipline across the organisation.
- Follow up on Payments
Budgeting, MIS and Donor Reporting
- Develop and maintain project-wise and organisation-wide budgets.
- Track expenditure against approved budgets and identify significant variances.
- Prepare monthly financial MIS reports, including income and expenditure statements, cash-flow reports and budget-versus-actual comparisons.
- Maintain separate financial records for individual projects and donor-funded programmes.
- Prepare donor financial reports, utilisation statements and supporting documentation in accordance with funding requirements.
- Develop practical reporting formats to support financial planning and management decisions.
Statutory Compliance and Audit Support
- Coordinate with the Chartered Accountant and Company Secretary on statutory compliance, annual audits and applicable tax filings.
- Prepare and file GST returns, as applicable, and ensure timely TDS compliance.
- Maintain financial documentation required under applicable Section 8 company regulations and 12A and 80G provisions.
- Maintain records relating to CSR grants and other donor-funded projects.
- Ensure that financial records and supporting documents are complete, accurate and audit-ready.
Financial Controls and Field Coordination
- Strengthen internal financial controls and ensure consistent accounting procedures across Mumbai and field operations.
- Financial documentation and costing during field visits, reconcile field expenditure and assist staff in maintaining proper financial records.
- Identify discrepancies, flag potential compliance issues and recommend improvements to accounting processes.
- Work closely with field teams to ensure the timely submission of bills, vouchers, expense statements and other financial documentation.
- Maintain the confidentiality of financial, donor and employee information.
Qualifications and Skills
- Bachelor’s degree in commerce, Accounting or a related discipline.
- 3–5 years of relevant accounting experience, including experience with an NGO or nonprofit organisation.
- Strong working knowledge of Tally Gold.
- Advanced Excel proficiency, including PivotTables, lookup functions, data validation and reconciliation of large datasets.
- Sound understanding of NGO accounting, grant utilisation, donor reporting and audit requirements.
- Familiarity with statutory compliance requirements applicable to Section 8 companies.
- Ability to independently prepare budgets, financial statements and management reports.
- Good communication skills in English, Hindi and Marathi, including the ability to work with rural field staff and external professionals.
- Strong organisational skills, attention to detail and the ability to manage deadlines independently.
- Willingness to spend two days each week at our field operations in Kashid, Raigad.
Remuneration
Commensurate with qualifications and experience.
How to Apply
Application – Accountant – Project Aamhi