RFP – HST- Mar/01
Request for Proposal for a Travel Agency
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Purpose of Consultancy
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Empanelment of a Travel Agency
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Project Owner
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The Humsafar Trust
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Project Duration
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One year from the start date subject to availability of project funds
(01st April 2026 to 31st March 2027)
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Last date of Submission
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30th March 2026
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The Humsafar Trust (HST) is a community-based organization (CBO) working on health and human rights of LGBTQ since 1994. Through targeted HIV interventions, we currently reach out to 7500 Gay identified, Men Having Sex with Men (MSM) and TG/Hijra communities in Mumbai every year through its outreach work on physical sites, and over 9000 users through social media and online programs. We undertake advocacy activities focused on LGBTQ rights, including sensitization and awareness of employers, educational institutes, law enforcement agencies, and government bodies, staging and reading of LGBTQ themed plays, organizing activities and mobilizing the community around LGBTQfocused events like Pride marches, International Day against Homophobia and Transphobia (IDAHOT) and World AIDS Day. We build capacities of Community Based Organizations in 27 Indian states on HIV prevention, treatment, care & support and advocacy for LGBTQ rights.
Objective of having Travel Agency
The HST is soliciting proposals from Travel Agency to meet with HST staff/Consultants to discuss and learn about their travel requirements. Travel agent is responsible for advising HST staff and consultants about suitable available travel options in accordance with their needs, wants and capabilities. In addition, they help them plan trips to domestic or international destinations, tours, accommodation, transport, insurance and fares.
- Organize travel by booking tickets and accommodation, securing rental transportation etc.
- Inform HST Staff and provide useful travel information (guides, maps, event programs etc.)
- Suggest suitable travel options that best suite staff needs.
- Use promotional techniques and offer different services and offerings.
- Research destination and travel prices, customs, weather conditions, reviews etc.
- Provide cost effective travel options
- End to End travel and logistics arrangements.
Clarification of bids:
For any clarification on this document may notify the HST in writing by e-mail at the email address provided in the RFP by 30th March 2026 by 5.00 pm. No requests for clarification will be accepted by telephone. HST shall respond over email or inwriting. Any questions submitted post the clarification submission date shall not be considered by the HST
Interested vendors are requested to submit their quotation along with all supportive documents on or before 30th March 2026 by 5.00 pm on the above-mentioned email id for quotation and password.
Both (quotation and password) should be sent on the email ids given on the same date.
Quotations received after the due date will not be considered.
For detailed information, please check the complete version of the RFP attached below.