Compliance –Asst Manager/ Manager
Based at : New Delhi
Jhpiego is a non-profit global health leader and a Johns Hopkins University affiliate that is saving lives, improving health and transforming futures. We partner with governments, health experts, and local communities to build the skills and systems that guarantee a healthier future for women and families. Jhpiego translates the best science and practices into moments of care that can mean the difference between life and death for women and families. The moment a woman gives birth; the moment a midwife helps a newborn to breathe. Through our partnerships, we are revolutionizing health care for the world’s most disadvantaged and vulnerable people.
In India, Jhpiego works across various states in close collaboration with national and state governments, providing technical assistance in the areas of family planning, maternal and child health, strengthening human resources for health, and non-communicable diseases. These programs are funded by USAID, Bill & Melinda Gates Foundation, David & Lucile Packard Foundation, Children’s Investment Fund Foundation (CIFF), MSD for Mothers, and others.
Jhpiego is hiring for the position of Assistant Manager/ Manager based in New Delhi. Working with all stakeholders, the Assistant Manager/ Manager will identify risks that hinder the achievement of Jhpiego’s objectives, assess the adequacy and recommend appropriate internal control systems to reduce associated risks and test the compliance level of transactions as per donor, statutory and JHU/Jhpiego norms. With the support and oversight of the Country Director or nominee, the Sr Compliance Officer will provide guidance, training, and compliance oversight in the areas of Finance & Administration, Procurement, Human resources, and Award/Sub-award management at ICO and all field offices. The Assistant Manager/ Manager will work closely with the Senior Management Team and all relevant departments/functions as required. The position reports to the Country Director or nominee with Technical Reporting to the Sr. Director Compliance
Roles & Responsibilities:
• Conduct regular compliance reviews and risk assessments to ensure effectiveness and efficiency of operations, compliance with policies, procedures, statutory laws and the industry best practices; and provide recommendations and advice on improvements to Jhpiego’s systems and procedures
• Work with the Country Director or nominee, Snr. Director Compliance, Director Finance, and other Jhpiego senior staff members at country level or in US office to ensure that internal control processes and systems are adequate to minimize risks.
• Through technical assistance and spot-checking, verify that country programs comply with donor rules and regulations, applicable organizational policies and pertinent U.S. and host country laws.
• Mitigate risk through active monitoring and close review of country offices' practices and procedures. Work actively with the finance team and country leadership team to identify and mitigate risks.
• Develop an annual compliance review work plan based on the country office project portfolio to ensure full compliance coverage. The annual plan should include routine monthly and quarterly compliance reviews as well as additional compliance activities identified at the country level.
• Ensure that Jhpiego complies with JHU and Jhpiego’s sub-award monitoring policies and procedures. Work with senior management and partner organizations to implement improvements, if required. Develop and maintain Jhpiego’s program for monitoring and oversight of subrecipients. Perform and document monitoring visits to sub-recipients as needed.
• Update and report to the Country Director, Snr. Director Compliance and other senior office staff on the status of the implementation of internal compliance recommendations on a regular basis.
• Assist the Finance team in execution of all types of external audits and reviews including management responses and action to be taken. The Sr Compliance Officer will also track findings and recommendations from audits and ensure that they are implemented in a timely manner.
• Assist the Finance team in conducting and documenting the annual Internal Controls over Financial Reporting Review and questionnaire (ICoFR) requirement by statutory auditors.
• Assist in developing a list of best practices for implementing and improving internal controls and regularly orient and train staff in the best practices. Ensure compliance with US laws and regulations pertaining to disbarment anti-terrorist laws and Indian laws.
• Work closely with the Snr. Director Compliance and the global compliance team review policy and procedures documents, revise tools and templates, and make recommendations to improve compliance monitoring.
• Serve as a member on one or more of Jhpiego’s Internal Compliance Reviews teams, as needed.
• Immediately report gross misconduct or suspected fraudulent activities to the Country Director, Chief Operating and Financial Officer, and Snr. Director Compliance.
• Conduct special investigations and analytical projects, as needed.
• Proactively identify emerging compliance risks and recommend mitigation strategies.
• Develop and maintain a compliance risk register and track mitigation actions.
• Work on any other special projects assigned by the Country Director and/or Snr. Director Compliance.
Abilities/Skills:
• Ability to present information effectively and efficiently to senior management and concerned program managers.
• Ability to work with mathematical concepts as they relate to auditing and fiscal analysis to include accounting and budget.
• Reasoning ability to define problems, collect data, establish facts, draw valid conclusions, and make implementable recommendations.
• Excellent communication and report-writing skills
• Strong interpersonal skills and ability to work in a multi-disciplinary team setup and be a team player. Ability to interact skillfully and diplomatically with various counterparts.
• Sound judgment, ability to work independently, under pressure, and to ensure confidentiality.
• Ability and willingness to travel internally and throughout the country. There could be a need to travel internationally, and one should possess a valid passport.
• Computer literacy, particularly in the use of MS Word, Excel, and PowerPoint. Exposure to QuickBooks is preferable.
Required Qualifications / Experience/Knowledge:
• A bachelor’s degree in accounting or finance is essential and
• Master’s Degree, Qualified Chartered Accountant and/or Certified Internal Auditor is preferred.
• Strong working knowledge of Indian regulatory frameworks, including Income Tax & GST provisions, FEMA / RBI regulations applicable to NGOs.
• A minimum of 7 years’ professional experience serving in a Compliance function with an international Nongovernmental Organizations (NGOs)
• Alternatively, a minimum of seven years’ internal or external audit experience with an audit firm with experience in auditing NGOs
• Work exposure to other developing countries is desirable
• Demonstrative proficiency in Information Technology, particularly computer-assisted audit techniques, including the capacity to navigate financial systems like QuickBooks Enterprise and/or SAP
• Knowledge of USG donor rules and regulations
Jhpiego is an equal opportunity employer and offers a highly dynamic and enabling work environment and provides competitive compensation based on experience and background. Interested candidates should submit their application at the below mentioned link with a cover note.
https://jobs-jhpiego.icims.com/jobs/7216/compliance---assistant-manager--manager/job?mode=view
Due to the high volume of applications, only shortlisted applicants will receive a response from Jhpiego HR.