Job Description: Admin Officer
Nature of employment: Full-time
Reporting to: Senior Project Manager – Administration
Location: Bhopal (M.P.)
About Peepul
Peepul is an education-focused non-profit organization committed to transforming India's education system and enabling every child to reach their full potential. We work closely with national, state, and local governments to transform government schools and government systems. Currently, we work with governments in Delhi and Madhya Pradesh to meaningfully have an impact across ~325,000 teachers and 9.75 million+ students across 100,000+ schools.
At Peepul, we collaborate with school systems to build the capacity of leaders, teachers, and institutions. We advocate for policy improvements, support mentoring and monitoring, and enhance student-teacher engagement in classrooms. Our work has been recognized internationally, including receiving the Commonwealth Education Awards for Innovation and being featured in reports by respected organisations like the UN and the National Ministry of Education, India, and we are well-funded by both Indian CSR and prominent international Foundations working toward a common purpose of excellent education for the most disadvantaged sections of society.
Driven by our core values of impact, excellence, and leadership, we are a restless, resilient, and reflective organizations. Our team of 200+ employees is passionate about creating lasting change and is rewarded competitively for their dedication. Join us in our mission to create a world where every child has equal access to high-quality education. Learn more about our transformative work at http://peepulindia.org.
About the role
Admin Officer will be responsible for managing day-to-day administrative operations and ensuring smooth logistical support for programmes, events, trainings, travel, procurement, and office management activities. The role requires coordination with internal teams, vendors, consultants, field offices, and external stakeholders to ensure efficient operational support across the organisation.
Key responsibilities include (but are not limited to):
1. Administration
- Manage overall office administration and ensure smooth functioning of office operations.
- Maintain office records, files, registers, and administrative documentation.
- Coordinate office maintenance, housekeeping, security, and utility services.
- Support procurement processes, including vendor identification, quotations, comparative statements, purchase orders, and inventory management.
- Maintain fixed asset and inventory records.
- Ensure availability of office supplies and consumables.
- Coordinate renewal of office agreements, subscriptions, AMC contracts, and service agreements.
- Assist in policy implementation related to administration and operations.
- Support HR and finance teams in administrative coordination whenever required.
2. Logistics & Event Coordination
- Arrange logistics for meetings, workshops, trainings, conferences, and field visits.
- Coordinate travel bookings including flights, trains, accommodation, and local transportation for staff and consultants.
- Liaise with vendors, hotels, transport agencies, and event service providers.
- Ensure timely dispatch and receipt of materials, documents, and programme supplies.
- Support programme teams in field logistics planning and execution.
- Track and maintain logistics-related records, bills, invoices, and approvals.
3. Vendor & Facility Management
- Develop and maintain relationships with vendors and service providers.
- Ensure cost-effective procurement and quality service delivery.
- Monitor vendor performance and maintain updated vendor databases.
- Verify bills and coordinate timely submission for payment processing.
4. Compliance & Documentation
- Ensure administrative documentation is properly maintained and archived.
- Support compliance requirements related to office administration and statutory documentation.
- Maintain updated records of contracts, and agreements.
Qualifications and Role Requirements:
At Peepul, we seek talented professionals passionate about driving educational transformation and making a positive impact. We are looking for individuals who possess the following qualifications and meet the role requirements:
- Educational Background:A relevant educational background in Management or Finance or a related field. Preferably Masters in Business Administration.
- Work Experience: We value both professional and personal experience. Candidates with 7-10 years of relevant experience in administration, logistics, or operations, preferably in the NGO/development sector.
- Other Skills: Strong project management skills, including planning, implementation, and evaluation.
- Language Proficiency: English and Hindi
How to apply
To apply for a position, click on the application link here.
You will be required to upload:
- Your CV: Please ensure that your CV provides relevant information about your professional and personal experience and details of your academic qualifications. CVs can be one to two pages in length.
- A cover letter: We highly encourage you to use your cover letter to showcase your specific interest in working for Peepul and demonstrate how your qualifications align with the role you are applying for. A tailored cover letter holds significant importance in Peepul's recruitment process as it enables us to comprehend your motivations for the position, your relevant skills, and the clarity of your writing.