Job ID: 291976

Human Resources Specialist

ChildFund India

Location: Delhi

Apply by: 25 May 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

	VACANCY ANNOUNCEMENT
Ref. No. 26/01	Issuance Date: May 13, 2026	Closing Date for receipt of Applications: May 25, 2026 (IST)

POSITION DETAILS
POSITION TITLE AND GRADE:	Human Resources Specialist, Grade-7
POSITION TYPE/DURATION:	Fixed-Term (Two years with possibility of extension subject to organizational needs, satisfactory performance, and funds availability)
POSITION LOCATION:	ChildFund India, New Delhi office
WORK SCHEDULE:	Monday to Friday, 9:00 AM to 5:00 PM , 40 hours per week
TELEWORK ELIGIBLE	Yes
REPORTS TO:	Director, Human Resources & Administration

ABOUT CHILDFUND INDIA

Established in 1951, ChildFund in India annually reaches more than 4 million children, youth and their families across 14 states of India. Through a variety of long-term and short-term programs and strategic partnerships, we are committed to the holistic development of children, transforming lives and uplifting communities.

Our work brings health, education, child protection, youth skilling, livelihoods, and climate resilience into an integrated approach that responds to children’s changing needs as they grow — from early childhood through adolescence and into young adulthood.

ChildFund India's core values are the principles and beliefs that guide behaviour, decision-making, and culture. Our values of Connection, Honesty, Innovation, Learning, and Diverse Lived Experiences reflect our highest aspirations for how we go about our work every day in the communities we serve and with each other.

POSITION ROLE

The Human Resources Specialist reports to the ChildFund India’s Director – HR and Administration and is based in Delhi. The job holder ensures effective delivery of full range of human resources services and functions for the organization. The job holder is responsible for implementing and administering position grade classification, recruitment and onboarding, employment contract administration, training and development, compensation and benefits, rewards and recognition, performance management, disciplinary action, through separations. The job holder liaises with and advises line managers and other staff on all HR matters, ensures compliance with HR policies and processes, and applicable Indian labour laws. The job holder also supports the supervisor in workforce planning and implementation of key actions identified under the organization’s HR and Culture strategy. The job may require travel.

Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the safeguarding policy and procedures and conduct yourself in a manner consistent with ChildFund’s Safeguarding Policy.

PRIMARY RESPONSIBILITIES
Note:The job holder works as part of a 3–4 member HR team, collaborating closely and providing back-up support to ensure service continuity and timely delivery during surges, staffing gaps, or leave absences. Position Classification: Provides guidance to line managers on position classification, including preparation, updates, and revisions of Job Descriptions (JDs). Reviews JDs for alignment with India Country Office gradelevel descriptors, recommends actions, and highlights gaps. Recruitment and Onboarding: Manages end-to-end recruitment, including drafting/reviewing vacancy announcements, coordinating advertisements, screening applications, and organizing interviews/written tests. Ensures fair and transparent processes, maintains hiring documentation, coordinates salary negotiations, background verification, and medical clearance. Prepares conditional offers and employment contracts, and ensures smooth onboarding through welcome packages, structured orientation briefings, benefit enrolments (health insurance, Provident Fund, etc.), and completion of joining formalities.

	HR Data and Compliance: Maintains accurate and confidential employee records, HRIS, and trackers. Supports HR policy administration, grievance handling, and disciplinary processes. Keeps updated on Indian labour laws, ensures compliance, supports audits, and maintains documentation readiness. Provides HR guidance to staff, proactively flags sensitive issues, and ensures effective communication with relevant departments.
	Employment Contract Management: Tracks contract validity and initiates renewals or separations in coordination with departments. Prepares contracts, extensions, and modifications. Manages separation processes including resignation acceptance, retirement notices, clearances, exit interviews, and full & final settlements with Finance. Maintains records for analysis and retention insights.
	Employee Engagement: Plans and implements employee engagement initiatives aligned with organizational culture policy and requirements. Addresses employee queries promptly and fosters a respectful, inclusive workplace.
	HR Policy Implementation: Supports roll-out and adherence to HR policies and SOPs. Assists in updating policies to reflect legal and organizational changes and ensures staff awareness and compliance.
	Learning and Development: Coordinates annual learning and development planning process and supports rollout of capacity-building initiatives. Manages internal/external training programs and maintains training records.
	Performance Management: Supports implementation of performance management systems, including goal-setting, mid-year reviews, and annual appraisals. Guides managers on objective evaluation, tracks completion, and monitors performance improvement plans.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Education: Bachelor’s degree or equivalent in Human Resources Management, Business Administration or a related field is required.

Work Experience: Minimum five years of progressively responsible experience in HR management, including payroll and Indian labour law compliances, is requirement.

Language Proficiency: Fluency in both English and Hindi is required.

Job Knowledge:Thorough knowledge of the concepts, techniques, and practices of Human Resources management and administration; Demonstrated knowledge of applicable Indian labour laws and compliance management. Skills and Abilities: Required skills and abilities include - strong interpersonal and communication skills; excellent organization skills with the ability to plan, multi-task, and handle multiple competing priorities and deadlines; ability to analyze, negotiate, exercise sound judgment, originate ideas and creative solutions, strong attention to detail with a proven ability to drive and expedite end-to-end HR processes without compromising on quality or compliance; demonstrated high-level of integrity and confidentiality in handling people-related and organization-related sensitive information; demonstrated results orientation, with the ability to meet deliverables on time while working independently in a hybrid environment; outstanding professionalism and customer service orientation; demonstrated ability to work collaboratively and with diplomacy with people from diverse cultures; good initiative and problem-solving orientation; proficiency in digital productivity and collaboration tools and ability to effectively leverage them for workflow tracking, information sharing, virtual meeting platforms, digital filing; ability to maintain good working relationship with internal as well as external stakeholders; proficiency in MS Office suite (Word, Excel, Powerpoint, Outlook, Teams, etc.).

ChildFund’s Core Competencies

Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.

EVALUATION AND SELECTION CRITERIA

Step 1: HR Pre-Screening:All Job Applications received will be collated by HR and preliminary screening will be conducted based on the minimum education and experience requirements mentioned above. The Applicants that do not meet the education and experience criteria will not be considered further for the selection process. All the qualified applications will be handed over by HR to the Selection Panel.

Step 2: Qualified applications will be further reviewed by the Selection Panel. The Selection Panel will assess and rank all the applications based on the following factors for a maximum of 100 points:

Job Knowledge (50 points)

Work Experience (50 points)

The written test will be conducted for the most highly rated applications.

Step 3: Based on the written test assessment, applications will be further shortlisted for Step 3 i.e. Interview. The applications will be evaluated by the Selection Panel for the final selection, based on the following evaluation factors for a maximum of 100 points.

Job Knowledge and Skills (25 Points)

Work Experience (25 Points)

Teamwork and Collaboration (25 Points)

Communication Skills (25 Points)

COMPENSATION AND BENEFITS

Salary starts at INR 925,000 per annum plus benefits, with scope for consideration for adjustment in line with the experience, skills, and knowledge the selected candidate brings.

Benefits (subject to the provisions of the approved Employee Manual):

Provident Fund and Gratuity as per Indian Labour Law
Annual Merit-based Performance Salary increase.
Health Insurance Coverage - to support the well-being of employees and their families.
Leave and Holiday framework that supports rest, renewal, and personal priorities – Annual Leave (24 days), Casual Leave (10 days), Sick Leave (10 days), Special Leave (5 days), Maternity Leave (26 weeks), Paternity Leave (2 weeks), Exam Leave (5 days), Holidays (15 days)
Hybrid and flexible work schedule options for eligible roles to enable effective offsite working while staying connected and productive.
Learning and Development opportunities to support growth and build future-ready capabilities.

COMMITMENT TO CHILD SAFEGUARDING

ChildFund has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed.

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of ChildFund India to ensure equal employment to all persons without regard to sex (including pregnancy and gender identity), age, race, ethnicity, national origin, social origin or status, color, language, sexual orientation, disability, genetic information, or religion.

	IMPORTANT NOTES (i) This position subject to a range of vetting checks, including a criminal records check and/or disclosure to ensure program participants are safeguarded. (ii) Employment is subject to the ChildFund India’s HR policies and procedures, including provisions related to preemployment clearances, probationary period, and retirement age.
	(iii) If any of your relatives or members of your family/household work for ChildFund and if any child related to you is currently being sponsored/enrolled by ChildFund, you are required to disclose it at the time of job application.

APPLICATION SUBMISSION

Eligible applicants are required to complete and submit the Job Application Form - ChildFund India (May 2026).docx . The application form must be downloaded as word document.
Applicants may attach a cover letter and resume/curriculum vitae to support their application.
E-mail application to: recruitment@childfundindia.org
Applicants must clearly specify the Vacancy Announcement reference number and position title in the subject line of the email and the Job Application Form.
Incomplete or missing Job Application Form may result in disqualification of the application.

Notes:

-By submitting this application, you consent to ChildFund India collecting, processing and storing your personal data provided in your job application form (including supporting documentation provided) and during the recruitment process, in accordance with the Digital Personal Data Protection Act, 2023.

-ChildFund India expresses it sincere thanks to the candidates for their time and efforts in submitting their job application. We really appreciate and value your interest in employment with us, however, due to a high volume of anticipated applications, only short-listed candidates will be notified.

Download Attachment:

Vacancy Announcement - HR Specialist.pdf