Job Description
Position: Grants Facilitation Manager
Reports to:Sr. Manager – Program Implementation
Location: Bangalore
Functional Responsibilities:
The Grants Facilitation Manager is responsible for coordinating and stewarding the end?to?end grant lifecycle for all externally funded projects at Rise Against Hunger India. The role ensures effective donor coordination, disciplined internal alignment, accurate documentation, and timely compliance across grant?funded programs, enabling program teams to focus on high?quality execution.
This position functions as the central coordination point between donors and internal teams, ensuring that grant commitments are clearly understood, operationally supported, and consistently fulfilled.
Core Accountabilities
- Timely and accurate donor reporting and compliance across all grants
- Clear internal coordination and readiness for grant?funded programs
- Integrity and accessibility of grant documentation and records
- Early identification and escalation of risks related to grant implementation or compliance
- Smooth donor experience through responsive coordination and professionalism
Key Responsibilities
1. Donor Liaison & External Coordination
- Serve as the primary coordination interface between Rise Against Hunger India and grant donors/funders.
- Ensure timely and accurate submission of all donor?required documentation, including compliance records, agreements, progress reports, and other contractual commitments.
- Act as the focal point for responding to donor queries and information requests, coordinating inputs from relevant internal teams as required.
- Facilitate donor?led audits, due?diligence processes, and field assessments in coordination with Program, Finance, and Operations teams.
2. Grants Documentation, Records & Compliance
- Act as the single point of accountability for maintaining complete and accurate records for all grant applications, contracts, agreements, and related documentation.
- Develop and maintain a centralized, digitally accessible information management system containing up?to?date organizational, statutory, financial, and programmatic data required for grant processes.
- Ensure systematic compilation, storage, and retrieval of Finance and Program documentation across all externally funded grant projects.
3. Proposal & Application Process Coordination
- Identify, research, and track grant funding opportunities for community?based programs, including areas such as livelihoods, climate response, disaster preparedness, child nutrition, water, sanitation, and related thematic priorities.
- Work closely with Program Quality managers, technical specialists, and Program Implementation teams to assess program relevance, strategic fit, and readiness for grant pursuit.
- Ensure that grant eligibility, compliance, and documentation requirements are fully reviewed and met before proceeding with proposal development and submission.
- Develop proposal checklists and coordinate cross?functional inputs from Program, Finance, M&E, and Operations teams to ensure completeness and accuracy.
- Ensure proposals meet all donor?specified legal, compliance, and programmatic requirements prior to submission.
4. Grant Start?Up & Internal Readiness Facilitation
- Upon grant approval, facilitate internal planning and readiness by coordinating with Program, Finance, HR, and Operations teams to align on grant requirements, timelines, and resources.
- Support recruitment, deployment, or orientation of grant?funded positions in coordination with the Program Quality and HR teams.
- Co?facilitate grant dissemination and orientation workshops to ensure project teams clearly understand commitments, deliverables, and compliance requirements.
- Coordinate grant?linked procurement and approval processes, including follow?up on PIPs, MSRs, and related documentation with relevant teams.
5. Grant Monitoring, Reporting & Internal Escalation
- Coordinate structured grant review mechanisms, including monthly review meetings with program managers, finance teams, and implementation units.
- Track implementation progress, spending patterns, and compliance adherence across grant projects.
- Escalate delays, deviations, or non?compliance issues to the Sr. Manager – Program Implementation and the Program Head in a timely manner.
- Coordinate invoicing, fund release requests, and confirmation of fund receipts with the Finance team.
- Provide orientation and guidance to implementation units on approved grant commitments, reporting schedules, and compliance expectations.
Qualifications & Experience
- Bachelor’s degree required; postgraduate qualification in development studies, management, finance, or a related field preferred.
- 8–10 years of experience in grants coordination, donor reporting, program management support, or compliance roles within the development or social sector.
- Demonstrated experience coordinating across multiple internal departments and external stakeholders.
- Prior exposure to donor audits, due?diligence processes, and compliance?heavy environments strongly preferred.
Key Competencies & Capabilities
- Strong coordination and stakeholder management skills, with the ability to manage multiple grant processes simultaneously.
- High attention to detail and process discipline, particularly in documentation, compliance, and reporting.
- Ability to synthesize information from multiple functions and translate requirements clearly for implementation teams.
- Clear written and verbal communication skills, particularly in donor?facing contexts.
- Problem?solving mindset with confidence to flag risks and follow through on unresolved issues.
- Alignment with organizational values of credibility, accountability, and delivery excellence.
Liaison and Coordination:
- Act as the main contact between the organization and donors/funders.
- Ensure timely submission of compliance documentation, contracted related papers/agreements, project progress reports and other organizational commitments to the donors
- Be the focal point to respond to all donor queries and requests
- Coordinate with Program team, RM & meal packaging, Finance and other departments to collect relevant information to respond to the donor questions.
- Facilitate field assessments, due diligence or audit exercises conducted by donors from time to time
Documentation and Compliance:
- Be the sole point person for all grant applications, proposals, contracts, agreements and other records for all externally funded grants executed by Rise Against Hunger India
- Develop and maintain a central information management system with up-to-date organizational data including statutory, financial, and programmatic information to be submitted as and when required
- Be responsible for compiling and storing in digitally accessible platforms all Finance and Program related reports, documents for all grant projects.
Proposal Development Process Coordination:
- Research and identify authentic funding opportunities aligned with the organization's mission and values.
- Ensure that grant eligibility is fully met before moving ahead with the application process (and submission of all supporting documents)
- Review grant application requirements, develop checklist and coordinate with the departments and teams involved in the process to provide required information
- Ensure proposals meet all legal, compliance, and programmatic requirements specified by donors.
Grants Implementation Coordination
- After grant approval has been received from a donor, facilitate planning and preparations by bringing together Finance, Program, HR and Operations team to decide on the grant requirements (staff, facilities, equipment etc.)
- Help (together with the PQ team) in the process of developing JD, candidate selection or deployment of existing staff and orientation etc. for grants related positions
- Co-lead and facilitate the process of grant dissemination workshop for the project team responsible for execution of grants
- Coordinate purchase and procurement processes and facilitate approval of PIP/MSRs etc. for all grants (follow-up with Grants Managers or Coordinators on these)
Grant Monitoring and Reporting:
- Coordinate and facilitate monthly review meetings among managers/coordinators overseeing specific grants, finance team, field managers from implementation locations, and other HO teams to track progress, review spending and develop plans for the following month
- Escalate issues of slow progress, deviations or non-compliance to Senior Manager, Program Implementation and the Program Head
- Send invoices, fund release requests, and verify receipt of funds with the Finance team
- Provide orientation to implementation units on approved grant commitments and reporting requirements.