RFQ - Construction/ retrofitting of toilets at household level in intervened Panchayats

TENDER NOTICE

1. Background

The United Nations Sustainable Development Goal 6 (SDG 6) focuses on ensuring availability and sustainable management of water and sanitation for all. A key target (6.2) emphasizes achieving adequate and equitable sanitation and ending open defecation, with special attention to women, children, and vulnerable groups.

In India, significant progress has been made under programs like Swachh Bharat Mission (Gramin), where most rural areas have been declared Open Defecation Free (ODF). However, field evidence shows that:

Many existing toilets are non-functional, poorly designed, or lack water supply Issues like pit filling, structural damage, poor containment, and lack of maintenance persist In several cases, toilets are constructed but not used due to usability and hygiene concerns Vulnerable households still face accessibility and dignity issues Studies highlight that availability of toilets alone is insufficient—quality, safety, and sustainability of sanitation systems are equally important.

Objectives and Block Profile

• Upgrade non-functional or partially functional toilets
• Improve structural stability, ventilation, and user safety
• Ensure water availability and proper drainage 

In peri-urban and rural areas like Harahua Block (Varanasi), rapid population growth, water stress, and inadequate fecal sludge management further aggravate sanitation challenges. This creates a need to upgrade (retrofit) existing sanitation infrastructure rather than only constructing new units. 

Nature of Work: Construction/ retrofitting of toilets at household level in intervened Panchayats-

Place of Work: Harhua Varanasi 

Interested Bidders are required to submit their complete proposal along with all terms and conditions to Email id: WAIProcurementUP@wateraid.org by 27^th May 2026 which should necessarily include:

For any queries pertaining to the tender, please write to on or before 25^th May, 2026.

Profile of the organization, given as per the below –

2. Profile of Bidder-

1. Name of Organization:
2. Registration Certificate:
3. GST Certificate
4. MSME Certificate (if registered)
5. 3 years Tax return File (attached)
6. Address for correspondence:
7. Office Phone:
8. Mobile Phones of corresponding officials:
9. Email for correspondence:
10. Locations of operations (Head office and Branch offices):

• All certificates must be attached.

Terms and Conditions:

• Proposals           should     be     addressed     to     Jal   Seva    Charitable      Foundation,  2/92, Vishal Khand Gomti Nagar Lucknow 226010
• The Proposal must be on the company letter head with date, signature and company seal. (It is to be signed by the authorized person).
• Proposals must be submitted to Procurement Email ID:
• WAIProcurementUP@wateraid.orgAny proposal submitted to any other email id will not be considered.
• The Proposal to be submitted as two separate attachment – 1. Technical proposal as per the BOQ and Financial proposal in non-editable PDF Format.
• The proposal must have the subject mentioning the village name given in the table below of point 12.
• THE PROPOSAL MUST BE SUBMITTED AS A SEPARATE ATTACHMENT FOR EACH VILLAGE
• (four attachments). Kindly recommend the BOQ given.
• Proposals received after due date will not be considered.
• Financial proposals must be submitted with inclusive of applicable taxes and mentioning the validity of the quoted rate.
• All terms and conditions must be clearly mentioned in the proposals.
• Incomplete proposals shall not be considered.
• The work shall be completed on or before 20 July 2026
• Payment shall be released based on the actual work completed and verified.

 For detailed information, please check the complete version of the RFQ attached below