Job Description (JD) – Accounts & Administrative Officer
Position Title: Accounts & Administrative Officer
Location: Darrang District, Assam
Reporting To: Finance Head
Job Summary:
The Accounts & Administrative Officer will be responsible for managing day-to-day financial, accounting, procurement, and administrative operations of the project. The role requires maintaining financial transparency, proper documentation, office administration, procurement processes, and compliance with organizational policies and donor guidelines.
Key Roles and Responsibilities:
Accounts & Finance Management
• Maintain daily accounts and financial transactions using accounting software (Tally ERP9 or equivalent).
• Ensure all financial entries are supported with proper approvals and documentation.
• Maintain vouchers, invoices, bills, cash books, and other financial records systematically.
• Prepare cash flow statements, expenditure reports, BRS, and periodic financial updates.
• Monitor project expenditures and budget utilization and report discrepancies if any.
• Support financial planning, budgeting, and tracking of project expenses.
Procurement & Compliance
• Support procurement and tendering processes following organizational policies and procedures.
• Ensure transparency and compliance in financial and procurement processes.
• Coordinate with vendors and service providers for procurement and payments.
Administration & Office Management
• Maintain records of office assets, inventory, utilities, and stationery.
• Ensure regular maintenance, repair, and upkeep of office infrastructure and equipment.
• Track routine payments including utilities, vendor payments, and office expenses.
• Support logistics, meeting arrangements, travel coordination, and routine office administration.
Audit & Reporting
• Assist in internal and external audits by preparing necessary records and documents.
• Maintain proper filing and documentation for audit and compliance purposes.
• Prepare periodic financial and administrative reports for management review.
Coordination & Support
• Coordinate with project staff, field teams, consultants, and stakeholders for smooth project operations.
• Undertake field visits whenever required for administrative and financial verification.
• Any other responsibility assigned by the Finance & Administration Manager or Project Manager.
Qualification & Experience:
• Bachelor’s degree in Commerce, Finance, Accounting, Business Administration, or related discipline.
• Minimum 1–3 years of relevant experience in accounts and administration.
• Proficiency in Tally ERP, MS Office, and financial reporting.
• Good organizational, communication, and documentation skills.
• Experience in NGO/CSR/development sector projects will be preferred.
Required Skills:
• Financial management and bookkeeping
• Documentation and reporting
• Procurement and vendor coordination
• Administrative and office management
• Time management and multitasking
• Communication and coordination skills
• Attention to detail and compliance management
Salary: Negotiable and based on qualification and relevant experience.
Application process:
Eligible candidates interested in this position are requested to apply with a cover letter that highlights their motivation to apply and suitability for the position applied, along with an updated resume, giving details of three references, to email id: hr@fxbsuraksha.org and CC to email id: jchoudhury@fxbsuraksha.org by or before May 25, 2026.
Only short-listed candidates would be contacted.
FXBIS is an equal opportunity employer and offers a learning and motivating work environment. Persons living with HIV, Women are strongly encouraged to apply.