Job ID: 299182

Office Clerk / Admin & Documentation Assistant

Rajat Shahri Evam Gramothan Sansthan (RSGS)

Location: Haridwar, Uttarakhand

Apply by: 21 Aug 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

Social, Gender, Education, Youth, Child

Office Clerk / Admin & Documentation Assistant

Position: Office Clerk / Admin & Documentation Assistant

Project: SAM Project

Job Summary:
The Office Clerk will provide administrative, financial, documentation and operational support for the successful implementation of the SAM Project. The position will ensure efficient office management, documentation, procurement support, billing, record keeping, logistics coordination and monitoring of field operations.

Key Responsibilities:

Administrative Support:
• Maintain office records and files.
• Manage inward and outward correspondence.
• Prepare official letters and documentation.
• Maintain staff attendance and leave records.
• Organize meetings and maintain meeting minutes.

Documentation & Reporting:
• Maintain project documentation.
• Organize physical and digital records.
• Compile reports received from field staff.
• Maintain beneficiary and activity records.
• Support preparation of donor reports.

Billing & Finance Support:
• Prepare bills and payment documents.
• Verify invoices and supporting documents.
• Maintain expense records.
• Assist in financial documentation.
• Coordinate with accounts for timely payments.

Procurement & Inventory:
• Assist in procurement of project materials.
• Maintain stock and inventory registers.
• Track office supplies and equipment.
• Maintain vendor records.

Field Operations Support:
• Coordinate logistics for field activities.
• Monitor field movement and activity schedules.
• Follow up with field staff regarding documentation.
• Maintain vehicle movement and travel records.
• Ensure timely submission of field reports.

MIS & Record Management:
• Update project databases.
• Maintain digital documentation.
• Organize scanned documents.
• Ensure proper filing of project records.

Qualification:
• Graduate in Commerce, Management, Social Sciences or related discipline.

Experience:
• Minimum 2 years of administrative experience in an NGO, development project or similar organization.
• Experience in documentation, billing, procurement and project administration preferred.

Required Skills:
• MS Office (Word, Excel, PowerPoint)
• Documentation & Filing
• Billing & Procurement
• Record Management
• Communication Skills
• Time Management
• Multitasking
• Basic MIS Management

Desirable:
• Experience working in Health/Nutrition projects.
• Knowledge of NGO documentation systems.
• Familiarity with donor compliance requirements.

Salary: Will be according to the individual’s experience and knowledge.

Job Email ID:

chairpersonrajatshahri(at)gmail.com