VACANCY ANNOUNCEMENT
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Reference #
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096/08/2026/OS/Energy/New Delhi
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Project
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Energy Cluster
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Position
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Office Support Staff
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Band
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Band 1
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Location
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New Delhi
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Documents to be submitted:
- CV and a statement of suitability for this position
Last Date of Application: 13th September 2026
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A. About GIZ India
B. Project Background
The Energy Cluster India comprises of 14 ongoing projects with a combined commissioning value of currently > 70 million.
The portfolio covers various conceptual domains, namely Energy Efficiency, Energy Storage, Green Hydrogen, Solarization of Rural Areas, Agri-Photovoltaic, Energy Market Development, Roadmap Development for Renewable Energy, State Energy Planning, Coal Mine Closure and Repurposing, as well as support to the technical and political sector dialogue.
Currently there are 80+ staff members working in the projects within the Energy Cluster including national and international interns.
C. Responsibilities
The Energy cluster is looking for Office Support Staff to carry out administrative functions of the cluster. Main responsibilities include:
- Administrative and operational support to the administration team.
- Documentation, filing, labelling and archive.
- Inventory Labelling, storing, upkeep and maintenance
- Support in procuring / managing office stationery, paper, toiletries etc.
- Document Management (Scan, Photocopy, filing etc.)
D. Core scope of tasks
The Office Support staff is responsible for
- Provide day-to-day administrative and operational support to the Administration team.
- Supporting in specific tasks as instructed.
- Supporting with filing documents in reference files / Teams channels etc.
- Support in documentation - Photocopies, filing, labelling and Scans.
- Support in Inventory management.
- Support in meetings and events.
- Support in facilities management & supplies
General tasks
- Support in routine correspondence, emails, letters, and other administrative communications.
- Assist in organising physical and electronic files, records, and documents.
- Support with data entry, updating databases, trackers, and administrative records.
- Scan, photocopy, print, and distribute documents as required. support in pasting bills, scanning, sorting etc.
- Support the scheduling of meetings, appointments, and administrative activities.
- Prepare meeting rooms, attendance lists, materials, and other logistical requirements.
- Support office supply management, including monitoring stock levels and coordinating replenishment.
- Support with inventory and asset records, including tagging & tracking.
- Coordinate with facilities, maintenance, cleaning, security, and other service providers on routine administrative requirements.
- Support in organising office events, workshops, training, and staff activities.
- Receive routine administrative requests and direct them to the appropriate team member.
- Ensure confidential and sensitive administrative documents are handled and stored appropriately.
- Support with records retention, archiving, and retrieval of documents.
- Perform other routine administrative and logistical tasks as assigned by the Administration team.
- Performs other duties and tasks at the request of management.
E. Required Qualifications, Experience and Competencies:
- 12th Pass or Graduate.
- 1 -2 years of experience in working at a similar function.
- Basic knowledge of Computer operations, email writing, documentation etc.
- Excellent interpersonal skills with a spirit of service orientation.
F. Location: New Delhi
G. Duration of the contract: Two years
Application without GIZ application form will not be considered
- Only shortlisted candidates will be contacted.
- GIZ supports Work-Life Balance.
- GIZ promotes Gender Diversity – Applications from women professionals are encouraged.
- Please note that those individuals who have completed a consultancy assignment with GIZ in less than 6 months prior to the intended start date for this position will not be shortlisted due to organisational policy.