JSI R&T India Foundation
Job Description
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Position Name:
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HR Officer
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No. of Positions:
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01
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Position Type:
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Full Time
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Company/Project:
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JSI R&T India Foundation/ ‘Improving efficiency of vaccination system in India' Project
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Reporting to:
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National Team Lead (Project Director), functionally to HR Lead
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Location:
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Gurugram, Haryana (5 days work from office)
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Background
JSI R&T India Foundation (JSI Foundation) is a not-for-profit organization, registered in 2014 under Section 8 of the Companies Act 2013. The mission of the JSI Foundation is to improve the health and well-being of vulnerable communities through innovative, evidence informed and replicable strategies in partnership with government, private sector and civil society. JSI Foundation works closely with the Ministry of Health and Family Welfare, Ministry of Women and Child Development, as well as state counterparts, leading CSR companies, and Global Fund to implement context specific and comprehensive public health programs in India.
Project Overview
The Ministry of Health and Family Welfare is currently rolling out and scaled up massive digital data recording systems across different platforms including Health Management Information System (HMIS), name-based registries such as the Reproductive Child Health (RCH) portal and Auxiliary Nurse Midwife Online (ANMOL), a multifaceted system of Ministry of Health & Family Welfare, for early identification and tracking of the individual beneficiary throughout their productive lifecycle. Electronic Vaccine Intelligence Network (eVIN) and National Cold Chain Management Information System (NCCMIS) for iSC management and monitoring, and Supportive Supervision app and portal (SS), Surveillance and Action For Events following Vaccination (SAFE-VAC) and is currently setting up CoWIN equivalent data systems for Universal Immunization Program (UWIN).
To strengthen the routine immunization with a special focus on zero dose children (children who have not received the first dose of DPT in their first year of life), there is an imperative need for aiding the decision making of programme managers, data handlers, and frontline workers will exponentially rise as they work towards tackling the Zero Dose children challenge. Thus, a technological innovation is implemented by the United Nations Development Programme (UNDP) with an objective to increase the reach for ‘zero-dose’ children and to ensure that clusters of unvaccinated children are identified and there is availability of real time and programme monitoring data for necessary and prompt action to help decision makers take quick and corrective actions to attain their goals and targets related to FIC+ (Full immunization coverage plus) and reduction in ZD children burden in the country by strengthening Data analytics and review Mechanism in 143 identified districts across 11 states.
Job Summary
JSI Foundation seeks applications for the position of HR Officer for the above anticipated project funded by UNDP. The specific assignment is detailed out below.
The HR Officer will be responsible for supporting the HR functions including, but not limited to, recruitment, induction, performance management, employee engagement, employee benefits, MIS and employee separation process. The incumbent will take care of the HR Operations, draft and record HR documentation and will ensure timely, accurate and high-quality output. They will also be responsible for maintaining the HR information systems (currently MS Office based) and assist the HR Lead in strengthening the HR policies and processes. This work-from-office position is based at New Delhi/NCR and will report to the HR Lead.
Responsibilities
Recruitment – Ensure job postings on various job portals, initial screening of applications, collate applicant information and manage interview logistics in co-ordination with the hiring managers, lineup the candidates, conduct preliminary HR assessment, obtain candidate’s salary documentation well in time, negotiate salary offers, issue Offer Letter. Co-facilitate end-to-end recruitment cycle.
Reference Checks – Perform candidate reference checks from relevant stakeholders within stipulated time frame, before the offer is released.
HR Documentation – Prepare the hiring memos for each position and get it approved by all relevant stakeholders. Ensure completion of all hiring records like interview evaluation form, consolidated rating sheet, updation of Job Description. This process should be completed diligently for each position closed.
HR Information Management – Update and maintain the HR master database (preferably hands on knowledge of working on HRIS – HROne) and process the HR transactions from hire to retire on the HRIS. Generate MIS reports as required.
On-Boarding Process – Ensure a comprehensive induction process for all new joinees including induction presentation, updating the On-Boarding deck, ensuring smooth and effective completion of on-boarding process, conducting employee feedback exercise, 30-60-90 days review and analysing results for process strengthening.
Employee Engagement – Support the HR Lead in implementing the employee engagement plan and activity roll out and implementation. Draft the monthly engagement calendar along with HR Lead and ensure implementation of each activity.
Performance Management – Support HR Lead in implementing the PMS process and Annual Goal Setting activity and guide the staff during and after the process, whenever required.
Off-Boarding Process – Ensure smooth and cordial exit process for staff including clearances, experience letter, compliances, full and final settlement coordination, personnel file closure, organizing farewell meets etc.
HR Audits – Responsible for carrying out the HR audits of the personnel files, employee records, leave records, attendance records, hiring process etc. and remain 100% compliant with the legal and organizational processes.
Qualifications and Skills
- Degree/Diploma in Business Administration/ Management with specialization in Human Resources.
- 3-5 years of experience in HR functions including recruitments, induction, managing HRIS (HROne), employee documentation, and other HR Operations.
- Advance MS Excel and MS Word skills with knowledge of google documents and spreadsheets.
- Strong written and oral communications skills and ability to make high quality presentations.
- Strong initiative and self-motivation required, with a commitment to teamwork
- Strong documentation skills with a sharp eye to details
- Should be able to resolve employee’s query with the purview of organizational norms and LHEM policies.
Disclaimers:
JSI Foundation is committed to fostering a workplace that values fairness and respect. We ensure that all employees and applicants for employment are treated with dignity and provided equal opportunities in all aspects of employment, including recruitment, hiring, compensation, training, advancement, and other employment-related decisions. Our evaluations are based solely on relevant qualifications, such as experience, training, and overall fit for the role, in adherence to applicable laws. We are dedicated to maintaining an inclusive environment where everyone has the opportunity to thrive.
JSI Foundation is a child-safe organization, and the safety and well-being of children is a priority of our organization. We have robust engagement procedures to ensure that all staff are suited to work with the children served by our programs.
JSI Foundation is committed to provide protection against sexual exploitation, abuse and harassment has a zerotolerance for the same. All the individuals at our workplace are treated with equality and dignity. All potential candidates will be subjected to rigorous background checks and controls.
APPLICATION PROCESS
Your application should consist of the following:
- Detailed Resume
- Duly filled Application Form
Please note that while the last date to apply is September 12, 2026, we may begin the interview process prior to this date. We encourage applicants to kindly submit their applications as soon as possible. An early submission may lead to an expedited review and interview scheduling. The position can be closed early if a suitable candidate is found.