JOB DESCRIPTION
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Job Title:
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District MIS & Admin
Officer
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Location:
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Kanpur Dehat, Uttar
Pradesh
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Grade:
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7
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Reporting Manager:
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District Coordinator
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No. of position:
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1
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Tenure:
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Till 31st March 2027
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ABOUT THE ORGANISATION:
Jal Seva Charitable Foundation, operating as WaterAid India, is a not-for-profit organisation focused on enabling access to safe drinking water, safely managed sanitation and good hygiene for the most marginalised communities.
For over 40 years our mission has been to deliver innovative solutions to WASH challenges by working collaboratively with communities, co-creating solutions, building ownership and fostering leadership. We collaborate with government institutions, civil society and private sector stakeholders to create impactful solutions which are equitable, sustainable, replicable and scalable.
As a Think- and- Do Tank we build evidence through collective action to influence policy, strengthen systems and shape practice while delivering high quality, climate resilient infrastructure on the ground. We currently work across 10 states in India, reaching over two million people with WASH services, leaving no one behind in the geographies we work in, to reach SDG 2030 and Viksit Bharat 2047 goals. Further details about WAI can be accessed at https://www.wateraid.org/in/
ROLE & RESPONSIBILITIES:
MIS reporting on monthly basis:
- Compile program progress from field team and update in MIS by 5th of every month.
- Support project review by District Coordinator for MIS closure by 10th of every month.
- Collect means of verification from field team and filing.
- Conduct physical verification of work done and flag concerns to District Coordinator.
- Support in commissioning of Assessment/Surveys and data collection and management.
- Ensure timely submission of reports and MIS data with District Coordinator.
- Preparation and timely submission of the MIS Project documentation to the WAI and donor as per the timelines.
Reporting:
- Development and submission of different reports, such as Weekly MIS reports and Monthly MIS reports.
- Support District Coordinator for the preparation of monthly reports and any other reporting requirements.
Others:
- Understand the project plan and budget.
- Support the planning, Budgeting and Reforecast exercise for the project.
- Collect relevant primary and secondary data for the project.
- Identify potential case studies from the project location and document.
- Perform any other duties for furthering WAI’s programme implementation as may be assigned by District Coordinator.
Administrative requirements:
- Manage the front office, oversee housekeeping, hospitality and logistics.
- Maintaining staff attendance registers, leave records, time sheets, various administrative registers.
- Management of office expenses and office routine supplies.
- Review incoming correspondence and distribute them and prepare responses as directed.
- Responsible for different hardware activities for RFQ, quotation collection, Comparative statement preparation, PO Preparation, vendor contract preparation, bill collection and timely booking to accounts.
- Maintain a current list of contact of vendors for printing office stationery and manage procurement of office consumables and supplies for office pantry.
- Safekeeping and proper filing of all HR files, RFQ files, contract files, timesheet and all admin related documents.
- Asset management which includes ensuring assets safekeeping and maintaining / updating fixed asset and inventory register.
- Maintaining stock and asset register and updating it regularly.
- Maintain track of bills received and support in processing all payment requests after satisfactory verification of authorizations and submitted supporting documents (invoices etc.) as per JSCF Policy.
- Filing of vouchers and maintenance of records on daily basis.
- Reviewing employee’s expenses reimbursement claims (Local Travel, per diem etc.), reviewing claims as per policy.
QUALIFICATION & EXPERIENCE:
- Post-graduate / graduate degree (or equivalent) in science, social sciences or similar fields.
- Work experience between 2-3 years in a similar organizational/ functional context.
- Experience of using MS-office especially Strong Excel skills.
- Experience in Report writing/Donor reports preparation.
SKILLS,APTITUDE AND ATTITUDE:
- Professional language proficiency in English, Hindi.
- Experience in MIS, Survey /Assessments.
- An analytical mind with great attention to MIS details and process, high level of careful MIS work.
- Professional language proficiency in English, Hindi.
- Experience in MIS, Survey /Assessments.
- An analytical mind with great attention to MIS details and process, high level of careful MIS work.
- Willingness to travel extensively.
WaterAid India (Jal Seva Charitable Foundation) is an equal opportunity employer, committed to fostering a diverse, inclusive and respectful workplace. All recruitment decisions are made purely based on merit, qualifications and alignment with the role and organizational values - without discrimination on the basis of caste, religion, gender, sexual orientation, age, disability or any other status protected under Indian law.
All hiring is conducted directly by our internal team and via official communication channels, and we do not authorize any third party, individual, agency or external consultant to act on our behalf in any capacity related to recruitment. We do not charge any fees at any stage of the recruitment process including application, interview, selection or onboarding. Any communication claiming to offer employment with WaterAid India in exchange for money or through unauthorized channels should be considered fraudulent. WaterAid India will not be responsible for any loss or damage incurred by responding to such unofficial communication.
WaterAid India (Jal Seva Charitable Foundation) is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. WaterAid India expects all staff, volunteers, vendors and anyone representing WaterAid to share this commitment through our code of conduct and the Safeguarding policy.
If you come across any suspicious recruitment posts in our name on social media pages or WhatsApp groups or receive such emails, calls, or messages on any medium, please verify them by writing to us at waindiahr@wateraid.org. We reserve the right to initiate legal action against individuals or entities misrepresenting the organization or engaging in recruitment-related fraud.
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