Job ID: 306299

Accountant cum Data Entry Operator

Kanchan Seva Ashram

Location: Bandra Block, Muzaffarpur, Bihar

Apply by: 03 Nov 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

Organization: Kanchan Seva Ashram (KSA)
Position: Accountant cum Data Entry Operator
Duty Station: Muzaffarpur, Bihar
Salary: 20,000–25,000 per month
Employment Type: Full-time
Work Schedule: 15 days in the field and 15 days at the Head Office (HO) every month
Application Email: ksamuzhr@gmail.com

About the Organization

Kanchan Seva Ashram (KSA) is a non-profit organization working in community development and sustainable livelihood promotion. The organization seeks a detail-oriented and responsible professional to manage project accounts, financial documentation and data entry.

Job Summary

The Accountant cum Data Entry Operator will be responsible for maintaining project accounts, bookkeeping, financial reporting, audit documentation, data entry, data verification and field-level monitoring. The position requires regular coordination with the project team and adherence to organizational and donor financial guidelines.

Key Responsibilities

1. Financial Management and Accounting

Maintain books of accounts, record vouchers in Tally and enter approved budgets into accounting software.

Conduct monthly and year-end financial closing and prepare financial reports for timely submission to the donor.

Prepare weekly and monthly cash and bank reconciliations.

Ensure timely payment of invoices, rent, utilities and other approved expenses.

Maintain staff advance records and ensure timely settlement and reimbursement against valid supporting documents.

Verify expenditures against approved budgets and obtain management approval before booking expenses.

Verify financial documents and Utilization Certificates before recording expenses.

Assist in preparing rent agreements, employee contracts, auditor contracts and other project-related agreements.

2. Audit and Compliance

Assist in internal and statutory audits and provide the required financial documents.

Monitor and maintain monthly, quarterly and annual compliance records.

Conduct physical verification of assets twice a year and reconcile them with the asset register.

Verify the authenticity and validity of financial documents in accordance with applicable Indian accounting requirements.

3. Budgeting and Financial Reporting

Support the program team in preparing annual budgets and periodic budget revisions.

Prepare and submit quarterly fund requests.

Assist in preparing quarterly activity completion certificates and related documentation.

Maintain accurate financial records and ensure timely submission of reports.

4. SHG Bookkeeping and Field Monitoring

Verify SHG savings registers and passbooks every month.

Conduct orientation sessions for 20–30 SHGs per month on bookkeeping and documentation of meeting minutes.

Conduct regular field visits to verify financial records and project data.

Ensure at least 10% physical verification of field-level data.

Coordinate with field staff to monitor progress and ensure the accuracy of reported information.

5. Data Entry and Documentation

Compile, verify, organize and enter data accurately and on time.

Review data for errors, correct discrepancies where possible and check completed entries.

Generate reports and maintain files and records in designated locations.

Communicate regularly with field teams regarding data collection and reporting progress.

Scan documents and print files as required.

Maintain confidentiality and comply with data integrity and security policies.

Keep all project records securely at the NGO partner office for verification and future reference.

Respond to information requests, retrieve relevant files and ensure proper use of office equipment.

6. Other Responsibilities

Coordinate with the Program Officer and project team on accounting, reporting and data management.

Perform other project-related duties assigned by the concerned Program Officer.

Educational Qualification

Graduate in Commerce (B.Com) or a related discipline. Candidates with relevant accounting and data management experience will be preferred.

Required Knowledge and Skills

Practical knowledge of Tally, MS Excel, MS Word and MS PowerPoint, including preparing reports, spreadsheets, presentations and financial documentation.

Knowledge of bookkeeping, bank reconciliation, budgeting, financial reporting and audit documentation.

Good data entry, data verification and record-management skills.

Ability to maintain confidentiality and ensure data accuracy.

Good communication and coordination skills.

Willingness to travel to the field and work closely with community members and project staff.

How to Apply

Interested candidates are requested to send their updated CV to the email address below.

Email: ksamuzhr@gmail.com

Job Email ID:

ksamuzhr(at)gmail.com