Job ID: 306302

HR & Admin Executive

17000 Ft Foundation

Location: Gurugram, Haryana

Apply by: 15 Nov 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

You will be a key member of a small and multi-talented team in Head Office working to run the HR and Admin function smoothly across all centers. You will report to the Sr. Manager HR at the Head Office and work closely with the Team members in the field offices and other colleagues on
the implementation of various policies and statutory compliances related to HR and admin functions of the field offices.
As a HR & Admin executive, you will be someone who has worked in a similar capacity in offices/NGOs and have rich experience in handling the function well.
Job Responsibilities
• Assist in all HR activities, including adherence to all statutory compliances, implementation of all policies/ procedures as per guidelines, managing employee relations and internal/ external stakeholder management for respective projects/ centre.
• Looking after ESIC and Provident Fund Deductions and submission in regional provident
Fund & ESIC offices.
• Ensure implementation of HR Policies & Processes with adherence to defined guidelines
• Support the HR team in implementation of various HR processes at the respective Centre
• Timely execution of various activities of the performance management system cycle such
as review discussions, annual appraisals, etc.,
• Driving the recruitment process in terms of identifying potential candidates for different
positions, co-ordinating interviews for all the vacant positions, documentation, etc.,
• Assist in the Induction process and on boarding for new joiners, coordinating for various
technical/ behavioural trainings etc.)
• Assist in handling employee engagement, communication and employee programs for all
the centers.
• Ensure proper documentation and file management for all functional operations
including maintaining the personal files of all employees, probation/ confirmation letters,
etc., and prepare and maintain functional MIS
• Manage the grievance handling process for the employees and taking necessary actions
including escalating to the Senior HR team
• Ensure smooth administration of the attendance and leave process
• Timely forwarding of all the information related to monthly compensation for all employees at respective sites/ projects to the payroll department for timely disbursal of employee salary viz.,
• Responsible for processing of bills, invoices and renewal of contracts for various external
consultants for HR operations
• Coordinate with the IT Operations department for creation, modification and deletion of
IDs of employees
• Assist in office management, coordination and purchases
• Ensure smooth operation of various equipment at office, maintain AMC/ renewals etc.
• Plan, co-ordinate and arrange for get-togethers, festivals, birthday celebrations etc.
• Ensure cost-effective purchases of office supplies
• External Interface
o Government/ Regulatory authorities/ statutory
o Recruitment Consultants

Skills/Attributes
• Knowledge of HR / Administration Systems and Policies
• Knowledge of labour laws and statutory compliances
• Excellent Communication - oral and written.
• Negotiation skills.
• Good Analytical Skills , Problem analysis, Judgment and problem - solving.
• Vendor development.
• Time Management Skills: Punctual and able to meet deadlines / keep to a schedule.
• Personal integrity, Trustworthy and not willing to compromise standards / reputation.
• General Management skills

Education & Experience
• 2-3 years of formal work experience in HR and Admin in Corporate offices/or NGOs
• Tech savvy and agile
• Minimum of a Bachelor's degree from an accredited university
• Professional certificate of relevant function will be an added advantage
• Knowledge of using standard tools of task assignment, follow ups, dashboard, reporting.
• Proficiency in GSuite, Microsoft 365, MS-Office etc. mandatory
• Prior experience in doing primary/secondary research

Job Email ID:

careers(at)17000ft.org