Job Description: Officer – Fundraising and Donor Coordination
Unit/Department: Fundraising and Resource Mobilisation
Position level: Officer
Reports to: Manager – Fundraising and CSR Partnerships
Location: St. Stephen’s Hospital, Delhi
Employment type: Full-time
1. Job Purpose
To support the St. Stephen’s Hospital fundraising and resource mobilisation activities by researching potential donors, maintaining donor records, assisting in CSR proposals, coordinating documentation and supporting donor communication and grant reporting. The Officer will help develop a strong funding pipeline and ensure the efficient implementation of the fundraising strategy.
2. Key Roles and Responsibilities
A. Donor Research and Identification
- Research corporates, CSR foundations, charitable trusts, philanthropic organisations and individual donors.
- Identify funding opportunities relevant to healthcare, medical equipment, infrastructure, patient welfare and community health.
- Track CSR announcements, grant calls, donor priorities and proposal deadlines.
- Prepare donor profiles, eligibility summaries and contact lists for the Manager.
B. CSR and Fundraising Support
- Assist in preparing CSR concept notes, funding proposals, presentations and project budgets.
- Collect project information, cost estimates, beneficiary data and supporting documents from relevant hospital departments.
- Coordinate with the Manager and finance team to ensure proposals are complete, accurate and submitted on time.
- Support donor meetings, corporate visits, fundraising events and partnership activities.
C. Donor Database and Communication
- Maintain an updated database of prospective, active and past donors.
- Record donor interactions, commitments, proposal status, follow-up dates and reporting deadlines.
- Draft donor emails, acknowledgement letters, meeting notes and follow-up communications.
- Support the development of fundraising brochures, impact stories, case studies and presentations.
D. Grant Documentation and Reporting
- Maintain organised records of proposals, grant agreements, approvals and donor correspondence.
- Track project milestones, expenditure reports, utilisation certificates and donor reporting schedules.
- Coordinate with finance and programme teams to collect information for progress reports and financial statements.
- Assist in preparing donor reports and ensure timely submission after review and approval by authorised personnel.
E. Compliance and Administrative Coordination
- Maintain donor due diligence documents and relevant CSR or grant eligibility records.
- Support the preparation of grant documentation in accordance with applicable legal and donor requirements.
- Flag missing documents, reporting delays and potential compliance concerns to the Manager.
- Ensure proper documentation and confidentiality of donor and beneficiary information.
F. Fundraising Monitoring
- Update the fundraising pipeline and prepare weekly or monthly progress reports.
- Track proposals submitted, proposals under review, funds approved, funds received and pending follow-ups.
- Assist in monitoring fundraising targets and identifying opportunities for improved donor engagement.
3. Key Deliverables
- Updated donor database and funding opportunity tracker.
- Regularly updated CSR and institutional donor pipeline.
- Timely preparation and submission support for proposals.
- Complete donor documentation and grant records.
- Timely follow-up with prospective and existing donors.
- Donor reporting calendar and status updates.
- Monthly fundraising activity and pipeline reports.
4. Qualifications and Experience
- Graduate degree in Business Administration, Commerce, Social Work, Development Studies, Communications or a related field; postgraduate qualification is desirable.
- Approximately 2–4 years of experience in fundraising, CSR coordination, donor relations, grants administration or nonprofit programme support.
- Strong research, documentation, report-writing and coordination skills.
- Basic understanding of CSR funding, grant proposals and donor reporting requirements.
- Proficiency in MS Excel, Word, PowerPoint and online research; familiarity with CRM or donor management systems is desirable.
- Experience in a hospital, healthcare organisation, NGO or charitable institution is an advantage.
HOW TO APPLY
If you have the skills and necessary experience and are interested in this position please forward your application along with a covering letter and detailed resume.
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