Job ID: 292291

Admin Manager

Lady Bamford Foundation

Location: Jaipur, India

Apply by: 30 Jun 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

Private Sector, Corporate Social Responsibility

Lady Bamford Foundation

Job title Admin & Facility Manager
Department Admin
Years of Experience 8-10 Years
Qualification Bachelor's degree in business administration
Reports to Sr. Manager Market facilitation
Location Jaipur

Role Overview
The admin and facility manager is responsible for overseeing the daily operations and maintaining the physical infrastructure of the company. This dual role ensures a safe and productive environment for the employees. The admin and facility manager will oversee the upkeep and maintenance of all the Nila locations.

ROLE PURPOSE / ROLES & RESPONSIBILITIES
Facility & Infrastructure Management
* Maintenance - Upkeep of electrical, plumbing, HVAC and mechanical systems. Plan, oversee and execute paint and detailed deep cleaning work.
* Safety and Compliance - Ensure the facility meets all health, safety and environmental regulations.
* Seating allocations and office renovations.
* Housekeeping and Security - Implement housekeeping procedures for a clean and safe facility. Implement and monitor security protocols, including the access control of CCTV cameras and movement of goods.
* Ensure a clean facility for special events/occasions and visiting dignitaries.
Administrative Operations
* Office services - Manage the essential services such as housekeeping, pantry, horticulture and security.
* Inventory Management - Oversee the procurement and stock control of office supplies and equipment
* Asset listing - Maintain a list of fixed assets of the organization.
* Staff Supervision - Manage administrative and maintenance staff including housekeeping and horticulture team, technicians and security personnel.

Financial and Vendor Management
* Budgeting - Approval of budgets. Prepare and monitor annual budgets for facility maintenance and office expenses.
* Contract Management - Manage service contracts with external vendors. Establish the contract terms and conditions for all the vendors. All requisite documentation and paperwork to be up to date and as per the organisation requirement
* Documentation - Maintain all the important contracts and agreements of the organization.
* Ensure compliance with health, safety, and legal regulations.

Language Fluency
* English and Hindi proficient
Skills and Competencies
* Sound IT skills (Word, Excel, PowerPoint, internet, google forms, POS software)
* Communications skills
* Good command over languages like English and Hindi
* Excellent organizational, problem-solving, and time management skills
* Good report writing skills.
* Multitasking ability
* Should be a team player.
* Open to travel
* Open to learn and explore
* Keen on hands on activities

Working Hours & Days
* 5 days a week (Monday to Friday, 9:30 AM - 6:30 PM).

Job Email ID:

aiman.fatima(at)lbfindia.org