JOB DESCRIPTION
The Adventist Development and Relief Agency (ADRA) India, is an independent humanitarian and development agency, engaging in sustainable development and disaster response programs for economically deprived and socially marginalized people in India. ADRA India is a part of the ADRA global network (www.adra.org), of humanitarian and development organisation. ADRA’s nine global impact areas include Livelihoods and Agriculture, Children, Water, Sanitation & Hygiene, Community Health, Disaster Response, Economic Growth, Hunger & Nutrition, Social Justice and Gender Equity. ADRA India has developed its expertise within this framework under the thematic areas of humanitarian response and protection, empowered communities, and health and nutrition, and their various subsectors and country-specific approaches.
Job Title: Finance & Admin Assistant
Reports to: Project Manager
Positions: 01
Location: Delhi
Joining Date: Immediately
Job Purpose:
Finance and Admin Assistant will handle the financial and administration processes to effectivelymanage the Project office in district Baksa, Assam for ensuring the delivery of reliable, transparent & timely financial and administrative support for project implementation. The candidate shall report to the Project Manager and work under the guidance of the ADRA India Finance team.
We are seeking a Finance Admin Assistant to manage various financial and administrative duties. The ideal candidate is required to work efficiently at the field office in maintaining all the project financial records on a day-to-day basis as per ADRA India’s Financial obligation and standards. Manage timely purchases and necessary approvals beforehand so that the activity is delivered timely in the field. Additionally, he is required to provide support in Admin and HR which includes a range of work like physical asset management, record keeping of finance and staff records. He will also ensure that the office is organized and tidy. The successful candidate should have excellent organizational skills and be able to work well under pressure.
Major Job Responsibilities:
Policies and Procedures
- Ensure compliance with ADRA India’s financial policies, procedures, and deadlines.
- Ensure all the policies comply to the Government of India rules and regulations.
Treasury
- Petty cash management.
- Project vendor & staff advances disbursements.
- Ensure project monthly fund requests.
Bills and vouchers
- Ensure all field staff bills are verified and are according to policies.
- Bills and vouchers are summarized.
- Collection and verification of bills from all the vendors.
- Monthly project bills summary of project.
- Ensure that all disbursements are properly documented and make sure that all the bills are paid on time.
- Prepare sun plus upload sheet into appropriate budget heads.
- Timely submission of monthly bills and vouchers.
- Verification of Vehicle /Taxi log.
Finance Management:
- Support the Project Manager in preparing project cash flow.
- Review and settle all the project payables and receivables.
- Support the country office finance team in preparing project reconciliations.
- Support country office finance team in preparing for project audits.
Procurement:
- Verification and analysis of quotes and QCS.
- Verification of Purchase order and procurement agreement.
- Review project procurement matrix.
- Adopt and follow procurement controls.
- Keeping stock register updated in realtime entires of items available or issued at project office.
- Ensure receiving being obtained for all the project materials distribution.
- Ensure that proper procurement and logistics systems are followed.
Event Management
- Provide logistical and administrative support for organizing project-related events, workshops, activities and trainings.
- Coordinate venue arrangements, materials, and participant communication to ensure smooth execution.
- Maintain records and documentation of all project events for reporting and compliance.
H R support:
- Ensure to organize and collect all the staff time sheets and leave forms.
- Verification of time sheets and leave forms.
- Maintain HR folders for all the staff in project office.
Asset Management:
- Ensure to maintain list of project physical assets.
- Ensure a unique code being maintained for each asset for identification.
- Perform other duties as assigned by the supervisor and country office.
Collaborates with:
Project Manager, Programs Manager, Country Office Finance Department and Country Office HR Department.
TRAVEL:
Some time travel is required to project areas.
Safeguarding Commitment:
At ADRA, we are committed to Safeguarding and Protection of the communities, staff, and other people we work with. We will do everything possible to ensure that only those who can promote a working environment free from abuse or harm to anyone that works with or comes into contact with ADRA are recruited. This post is subjected to a range of vetting checks, including a criminal records disclosure. Background and Reference checks will be conducted, and ethics are part of the regular performance appraisals.
Qualification & Skills Required:
- B.Com or M.Com and allied subjects, or master’s in business administration.
- Preferably 2-3 years’ relevant experience.
- Fluency in the English and local language, with demonstrated written skills.
- Strong organizational skills
- Excellent writing skills and an ability to communicate clearly and respectfully, superior time management and organizational skills.
- Should be a team player and worked in a competitive and professional environment
- Willing and able to travel throughout the project areas.
- Honesty in all undertakings with behaviour congruent with ADRA principles and moral standards.
How to apply?
Please apply electronically, quoting the job title on the subject line, and attaching a covering letter (include your last salary drawn) and your CV (with at least two contactable references) to Email Address: - careers@adraindia.org by 02nd August 2026. Only short-listed applicants will be contacted. Incomplete applications will not be considered for review.
ADRA India is a tobacco and alcohol-free organization.A competitive package is available for the right candidate. Women candidates are encouraged to apply.
Position Budget: INR 30,000/- CTC per month. Applications are invited only from candidates who are willing to accept the budgeted salary.