Child in Need Institute, Jharkhand
Job Profile
Job Title: HR & Admin Executive
Place of Work: Ranchi, Jharkhand
Reporting to: State Head/ Finance and Admin Manager
No. of vacancies: 1 (One)
Project or Program: Establishment
Period: 1 year with prospects of extension based on performance and fund availability
Introduction:
Child in Need Institute (CINI) has been implementing/facilitating different programs to demonstrate models in improving quality of lives of children, adolescent and women in need. CINI also provides technical support to different State Governments and at National level for strengthening existing services and build up capacities of personnel working at different layers. CINI’s core model is based on CINI method that promotes a rights-based convergence approach which has so far attracted the attention of policy makers and other different actors of development sector, and which has proven to be an effective design to promote local level solutions for improving care and protection of Children.
Activities to be performed:
1. Onboarding & Exit Formalities:
• Facilitate smooth onboarding of employees/Consultants, including documentation, and coordination with respective teams like: job postings, interview coordination, and interview reports.
• Support recruitment processes including job postings, interview coordination, and documentation
• Exit processes as per HR Policy such as handover, documentation and issuance of experience letters for all employees under the Jharkhand unit.
• Organize orientation sessions for new employees to familiarize them with organizational policies, culture, and operations.
2. Personnel / Consultant Records Management:
• Keep Up-to-date and comprehensive all personnel files (like, Resumes, KYC documents, Photograph, reference checks, ESIC & EPF (if applicable) Educational and experience certificates in soft copy and hard copy
• Keep Up-to-date and comprehensive all consultants’ files (like, Resumes, KYC documents, Photograph, reference checks, Educational and experience certificates in soft copy.
• Safety & Security of all personnel file.
• Maintenance of privacy
3. Recruitment Process:
• Prepare Terms of Reference (ToRs) and consultant with support from respective project team and share it to H.O. for further process.
4. Attendance & Leave Monitoring:
• Maintain and regularly update attendance and leave records for employees across all offices under the Jharkhand unit.
• Ensure timely communication and reporting of leave balances and attendance discrepancies with concern authorities.
• Sharing of monthly attendance and leave balances to Finance team.
5. Performance Appraisal :
• Coordinate with managers and staff to ensure timely completion of performance appraisal.
6. PF and ESIC Support:
• Support the Finance team in Provident Fund (PF) and Employee State Insurance Corporation (ESIC) related activities.
• Ensure accurate documentation and timely handover of ESIC cards/certificates to employees.
7. Administrative Support:
• Provide logistical support for program and training activities, including venue booking and material arrangements.
• Supervise and ensure the smooth daily administrative functioning of the office.
8. Assist in Procurement process:
• Assist Purchase committee in finalising the procurement process.
9. Assets Issue :
• Issue of Assets to Project personnel as per process and keeping record for cross verification at any time.
10. Any Other: Any other job which CINI feels fit or suitable for HR position.
Qualification:
• Postgrad with HR diploma or degree
Experience:
• Minimum 3 years of experience in managing HR & Admin function, Logistics
• Maintaining employee records, coordination with Purchase committee and programme team logistical support
• Working on digital HR systems
Competencies:
• Fluent in English & Hindi
• Computer Proficiency in Microsoft Word, Excel, Power point
• Good Interpersonal and communication skills, including writing skills in English and Hindi required.
Expected travel: Expected to travel as per requirement.
Remuneration / CTC: - Rs. 40,000/- per Month
How to Apply:
• Interested candidates must also fill the following google form by 14th May 2026: - https://forms.gle/a1K9uEzfKvYdDMjw5
• Please copy and paste the link into your browser in case the form does not open directly.
"CINI is an equal opportunity employer. Eligible female / third gender candidates are strongly encouraged to apply for this position. "
"Child In Need Institute follows the Child Protection Policy, Sexual Harassment at Workplace policy, and all HR-related policies."