Job ID: 293487

Finance Associate

Lady Bamford Foundation

Location: Jaipur, Rajasthan

Apply by: 24 Jun 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

Private Sector, Corporate Social Responsibility

Trade, Finance, Economics, Cooperation, Global

Role Overview
A Finance Associate (AP & AR) is responsible for managing incoming and outgoing financial transactions, ensuring transparency, compliance with regulations, and efficient fund utilization. The role requires strong accounting skills along with an understanding of CSR/NGO funding structures (grants, donations, CSR funds).

ROLE PURPOSE / ROLES & RESPONSIBILITIES
1. Accounts Payable (AP) Management
* Process vendor invoices, staff reimbursements, and program expenses
* Verify invoices against budgets, grant approvals, and supporting documents
* Procurement entry in the Tally software
* Ensure timely payments to vendors, consultants, and partners
* Maintain proper documentation for audit and donor reporting
* Track outstanding payables and avoid delays

2. Accounts Receivable (AR) Management
* Record and monitor sale, grants, and funding receipts
* Booking of Sale and reconciliation with bank statements.
* Follow up on pending funds
* Maintain funder-wise and project-wise receivable records

3. Bank & Cash Management
* Perform regular bank reconciliations
* Monitor cash flows for project activities
* Support to Finance Manager in the clearance of EDPMS

4. Financial Reporting & MIS
* Prepare AR/AP ageing reports
* Generate monthly financial summaries for management
* Assist in budget tracking and grant utilization reports
* Maintain accurate ledgers for receivables and payables
5. Compliance & Audit Support
* Ensure compliance with Income Tax, GST and other regulations
* Maintain proper audit trail and documentation
* Assist Finance Manager in audit data preparation

6. Documentation & Record Keeping
* Maintain proper filing (physical & digital) of financial records
* Keep agreements, invoices, receipts, and vouchers organized
* Ensure data accuracy in accounting systems

6. Fixed Assets Register
* Maintain fixed assets register in accordance with Companies Act 2013.
* Ensure inventory data accuracy in accounting systems

Typical Work Outputs
* Vendor payment schedules
* AR/AP ageing reports
* Bank reconciliation statements
* Donor-wise fund tracking reports
* Audit-ready financial documentation

Language Fluency
* Fluent in Hindi and English (spoken and written).

Skills and Competencies
* High attention to detail
* Integrity and transparency
* Good communication
* Time management and ability to meet deadlines
* Strong knowledge of Accounts Payable & Receivable processes
* Familiarity with CSR/NGO accounting practices and fund accounting
* Proficiency in Excel (Pivot tables, Filter, reconciliation, tracking)
* Experience with Tally ERP accounting software
* Understanding of CSR Guidelines

Working Hours & Days
5 days a week (Monday to Friday, 9:30 AM - 6:30 PM), Candidate may have to work on Saturdays and Sundays as per job requirements.

Job Email ID:

aadyant.raaj(at)lbctindia.org