Request for Proposal (RFP): Internal Auditor
International Center for Research on Women (ICRW) is a non-profit organization and registered as a company under section (8) of The Companies Act 2013. ICRW is dedicated to promoting gender equitable development and women's rights, reducing poverty, and contributing to broader economic and social well-being. ICRW undertakes research and programs that are focused, evidence-based, and action-oriented; provides technical assistance to partner organizations, donors, and governments; and advocates for new or improved policies, programs, and technical assistance to partner organizations, donors, and governments.
Request for Proposal (RFP): Internal Auditor: We are seeking an experienced and independent Internal Auditor to evaluate and strengthen the organization's financial, operational, statutory, and grant management systems. The Internal Auditor will provide independent assurance to Management and the Board on the adequacy and effectiveness of internal controls, risk management, governance, and compliance processes.
TERMS OF REFERENCE (ToR): Appointment of Internal Auditor
1. Background
The Internal Auditor shall independently review the financial, operational, statutory, and grant management systems of the organization to provide assurance to the Management and the Board regarding the adequacy and effectiveness of internal controls, risk management, governance, and compliance processes.
The Internal Audit shall be conducted in accordance with the applicable Standards on Internal Audit issued by the Institute of Chartered Accountants of India (ICAI) and internationally accepted auditing practices. The audit shall include such examination and testing of records and controls as considered necessary under the circumstances.
2. Scope of Work
A. Financial Management and Accounting
The Internal Auditor shall examine and report on:
Books of Accounts
- Scrutiny of General Ledger, Cash Book, Bank Book, Journal Vouchers, and Subsidiary Registers.
- Review of Staff Advance Register and outstanding advances with ageing analysis.
- Verification that accounting entries are recorded under appropriate accounting heads.
- Review of trial balance, income and expenditure account, balance sheet, and schedules.
- Verification that transactions are supported by adequate documentation.
- Ensure accounting records comply with applicable accounting standards.
Bank and Cash Management
- Verification of Bank Reconciliation Statements and reporting of long outstanding items.
- Quarterly physical verification of cash in hand.
- Verification of cheques, demand drafts, and negotiable instruments.
- Review of petty cash transactions and controls.
Budgetary Control
- Review project-wise and donor-wise budget utilization.
- Verification of component-wise and category-wise expenditure.
- Analysis of budget variances and reporting of significant deviations.
Accounts Payable and Receivable
- Verification of vendor payments and supporting approvals.
- Review of project running bills raised and payments made.
- Review of receivables, advances, and outstanding balances.
Payroll and Employee Benefits
- Verification of salary processing.
- Review of Provident Fund (PF), Employee State Insurance (ESI), Income Tax deductions, gratuity, leave encashment, and other employee benefits.
- Verification of payroll approvals and statutory remittances.
Fixed Assets
- Annual physical verification of fixed assets.
- Verification of Fixed Asset Register.
- Review of capitalization, depreciation, disposal, and asset tagging procedures.
B. Statutory and Legal Compliance
The Internal Auditor shall verify compliance with all applicable laws and regulations including but not limited to:
Income Tax
- Compliance with TDS provisions.
- Verification of TDS deductions and timely deposit.
- Verification of quarterly TDS returns.
- Review of annual Income Tax Return filing.
Proposal Submission Instructions
Interested agencies/firms are requested to carefully review the Terms of Reference (ToR) and submit a complete proposal containing all required technical and financial information, and details of relevant experience and qualifications at procurements@icrw.org
The proposal should be addressed to:
Head – Finance
International Center for Research on Women (ICRW)
Submission Deadline: Completed proposals must reach ICRW on or before 5 July 2026.
Proposals received after the deadline may not be considered for evaluation.
ICRW reserves the right to accept or reject any proposal, wholly or partially, and to cancel or modify the procurement process at any stage without assigning any reason.
Safeguarding and Compliance Requirements
Please note that ICRW has zero tolerance for sexual exploitation and abuse (including bullying, harassment, and discrimination). Our policies and procedures also reflect our commitment to safeguarding children from abuse. All individuals and entities engaged in, contracted by, or otherwise affiliated with ICRW activities are required to comply with the provisions of ICRW’s Child Safeguarding Policy, POSH (Prevention of Sexual Harassment) Policy, and Prevention of Sexual Exploitation and Abuse (PSEA) Policy. Compliance with these policies is a mandatory requirement for participation in this RFP and any subsequent engagement with ICRW.
For detailed information, please check the complete version of the RFP attached below.