Job Title: Consultant cum Project Coordinator
Position Summary: We are looking for a highly organized and detail-oriented Project Coordinator with a primary focus on documentation and coordination to support the Udyamini-Rural Women Entrepreneurship Program. The Udyamini - RWEP collaborative initiative, involving multiple non-profit organizations, aims to create a sustainable environment for rural women entrepreneurs in Assam and West Bengal, across select value chains. Supported by technical expert agencies, this program empowers women entrepreneurs through capacity building and resource-sharing initiatives.
The ideal candidate will be responsible for managing and maintaining accurate, up-to-date documentation, ensuring efficient communication and seamless coordination within the team and with external stakeholders for holding events like workshops, conferences etc. This role requires exceptional attention to detail, strong organizational skills, and effective communication abilities.
The person will be based in the Secretariat hosted by Digital Empowerment Foundation.
Key Responsibilities:
Coordination:
• Oversee day-to-day operational activities related to the project, ensuring all logistical and administrative tasks are executed efficiently.
• Work closely with collaborative partners and other key stakeholders to schedule and organize meetings, workshops, capacity-building programs and any other events.
Documentation and Knowledge Management:
• Prepare, organise, and maintain all project documentation, including meeting minutes (e.g., SPMC meetings), project reports, newsletters, presentations, schedules, status updates, and other key reports.
• Ensure project documents are properly versioned, accurately filed, and readily accessible to the appropriate stakeholders within established timelines.
• As the custodian of project records, develop and maintain an organised knowledge repository to store project documents, knowledge products, and other critical materials for easy retrieval and long-term retention.
Administrative & Secretariat Management:
• Provide administrative and operational support to the Secretariat, including managing schedules, follow-ups, correspondence, travel, logistics, procurement, vendor coordination, and consultant engagement processes.
Event Planning and Management
• Plan and coordinate project events, including workshops, trainings, consultations, conferences, review meetings, exposure visits, and stakeholder engagement forums.
• Manage end-to-end event logistics, including agendas, communications, registrations, travel, venue coordination, and engagement with speakers, participants, vendors, and service providers.
• Prepare event documentation and reports, capturing key outcomes, participant feedback, learnings, and follow-up actions.
Qualifications:
• Prior experience in project coordination, administrative, event management and documentation-focused roles is preferred.
• Strong attention to detail with the ability to manage multiple tasks and deadlines efficiently.
• Excellent written and verbal communication skills, with a focus on clear and precise documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), with familiarity in using project management and communication tools preferred.
Preferred:
• Preference to female candidates.
• Besides English, fluency in at least one of the two languages Assamese/Bengali is preferred.
• This is a remote work with occasional travel as per the program requirement.
Salary:
• Commensurate with qualifications and relevant experience.
• Kindly share your resume along with a cover letter to vijayata.verma@udyamini.org and rizwan@defindia.org by 10-Oct-26.