Project -Towards Resilient Futures: Sustainable & Holistic Development of Tribal Communities in the Nubra Region, Ladakh
Procurement of Agricultural Equipment for Agriculture Tool Bank (ATB)
Location: Nubra Valley, Ladakh
Opening Date : 16st April 2026
Closing Date : 17st May 2026
1. About Partnering Hope Into Action Foundation
Partnering Hope into Action Foundation (PHIA Foundation) was officially registered in 2005. Since 2015, it has significantly scaled its operations, expanding its reach to work in the states of Bihar, Jharkhand, Uttar Pradesh, Madhya Pradesh, Ladakh and Delhi NCR. This strategic expansion reflects PHIA Foundation's commitment to making a tangible impact in diverse regions and addressing the unique needs of communities across multiple states.
At the core of PHIA Foundation's vision is the aspiration for a society free from poverty, exclusion, and discrimination, where every individual can live with justice, dignity, and respect. This vision serves as a guiding principle, driving the foundation's efforts to tackle the root causes of social inequality and create sustainable change. Aligned with its vision, the PHIA Foundation has a mission to work alongside communities, empowering them to access their rights, entitlements, and equal opportunities. Recognizing the importance of grassroots participation and local ownership, PHIA actively collaborates with various partners, community organizations, and stakeholders. By forging these partnerships, PHIA Foundation ensures that the voices and aspirations of poor marginalized and vulnerable communities are recognized and integrated into the development process.
2. Project Brief & Geographical Coverage
PHIA Foundation is implementing Project “Towards Resilient Futures: Sustainable & Holistic Development of Tribal Communities in the Nubra Region, Ladakh” across 3 Blocks of Nubra Leh, Ladakh covering 15 Villages supported by HDFC Bank Parivartan with the Goal of Strengthened, resilient, and sustainable livelihood system of the vulnerable communities of the Nubra, Leh Ladakh. The project aims to establish an Agriculture Tool Bank (ATB) to support small and marginal farmers by providing access to essential farm machinery on a shared basis. This initiative aims to reduce drudgery, improve farm efficiency, and enhance agricultural productivity in remote regions of Ladakh.
3. Objective
To procure high-quality agricultural tools and equipment for setting up a functional Agriculture Tool Bank (ATB) to be used by local farming communities.
4. Scope of Work
The selected vendor shall be responsible for:
- Supply of listed agricultural equipment
- The vendor shall be responsible for transportation, unloading, and handover at 3 blocks of nubra region Diskit, Panamik and Turtuk.
- Warranty and after-sales service
Terms and conditions:
- Details of Proposal: The proposal must include the date, number, and the GST registration/ license number/ PAN number.
- GST Breakdown: If GST applies, it should be clearly listed separately in the proposal. In case GST is not separately mentioned, fee will be construed as inclusive of GST.
- Tax Deduction Norms: Taxes will be applied as per government regulations. It is mandatory to link your Aadhaar with your PAN card. If the linkage is not available, tax deductions will be made at the highest rate according to government rules. Provide screenshot of Pan Aadhar linkage status.
- List of Similar Projects: Provide a list of similar works completed over the last five years, including client details, contract values, photos, and the geographic coordinates (latitude and longitude) of each project site
- Financial Information: Submit the company’s financial details for the past three years based on the audited balance sheet.
- Transportation and Handling Costs: Clearly specify the costs for transportation, loading, and unloading in your quotation. If these are not mentioned, they will be considered included in the quoted price.
- Material and Work Description: The proposal must include a detailed description of the required materials or proposed work. Materials must meet the specified brand and quality standards. Failure to meet these requirements will render the proposal invalid.
- Proposal Validity: The proposal must be valid for at least 90 days, and this period should be clearly stated.
- Payment Terms: The payment terms must be mentioned. Payments are typically processed through cheque/RTGS within 15-20 days of bill submission.
- Proposal Submission: The proposal must be submitted through mail to procurement@phia.org.in
- Non-compliance with Specifications: If the material or work delivered does not meet the specified requirements, it will be rejected and returned at the vendor's expense. The vendor will be fully responsible for any return-related costs.
- Failure to Deliver: If a purchase order is issued and the vendor fails to deliver materials on time within the given timeline, the organization reserves the right to blacklist the vendor for future contracts.
- Delivery Responsibility: The vendor must ensure delivery of equipment at 3 blocks of nubra region Diskit, Panamik and Turtuk. Any deviation or partial delivery will be treated as non-compliance.
- Defect Liability Period: In the event of any damage to the structure during the one year (Defect Liability Period), the vendor/contractor shall be solely responsible for carrying out all necessary repairs at their own cost.
- Bank Account Status: Ensure that your firm’s bank account is not frozen by the bank at the time of the proposal submission.
- Proprietor Payment Information: If the payment is to be made in the name of the proprietor, the proprietor’s name, bank account details, and IFSC code must be provided. Payments to anyone other than the proprietor will not be accepted.
- Submission Deadline: The final date for submitting the proposal is 17/05/2026. The management reserves the right to review proposals received after the deadline.
For detailed information, please check the complete version of the RFQ attached below.