Officer-Finance and GC Support

About PCI India

PCI India, a registered Indian society, has been working in India for the past 26 years. We drive interventions to transform the lives of communities at scale by solving complex development problems. In the past year, PCI India reached more than 1.7 crore, i.e. 17 million people in 202 Districts in 15 States.

• Excellence – Quality in everything no matter how small, is paramount.
• Respect – There is inherent value in all people for who they are and what they contribute.
• Collaboration – Only through collaboration we can address complex development problems.
• Boldness – Boldness requires disruptive thinking backed up by courage and conviction.
• Creativity – Creativity ensures dynamic responsiveness, relevance and impact.
• Integrity – Integrity is non-negotiable in both personal and professional domains. 

• Support providing a dashboard to the management highlighting costs and ratios thereby advising on productivity metrics and cost inefficiencies.
• Books of accounts are updated on regular and timely basis by handling all activities of the monthly and yearly closures.
• Verification of vouchers & documentation, payment processing, month-end checklist, and timely closures.
• Internal control systems for payments, procurements, and fixed assets management.
• GC support.
• Assist in annual budget in terms of providing LOE for each individual in each grant discussion with budget holder.
• Bottom line utilization need basis.
• Web banking automation and maintaining bank relationships.

• Assisting in physical verification of Assets & Stock. 
• Ensure audit preparedness by > Digitalisation of finance data > Physical archiving by handing over of list of files verification of physical data storage by the vendor > Retrieval of data (both soft and hard data).
• Ensure payroll and statutory compliance by doing the following: > Monitoring of timely & accurate TDS deduction. > Coordination for providing the data to the vendor & reconciliation of vendor’s ledger on timely basis. > Receiving, distribution, and resolving queries related to form 16A > Responses & documentation for audit queries > Signature digitalization. 

• Provide support to Line Manager in framing policies, defining/re-defining systems and processes.
• Work closely with all stakeholders with a service orientation and problem solving approach.

• Ensure daily and weekly maintenance of infrastructure and utilities for both Lucknow offices, coordinate in-house meetings and events, including timely bill submission.
• Identify and on board vendors for administrative support and office supplies as required, along with bill submission, negotiate rates for office supplies, verify purchase orders, and validate vendor bills.
• Prepare office supply and stationery requisitions in the approved format for Lucknow and SRLM premises, along with bill submission.
• Arrange printing of ID cards and visiting cards for new and existing employees, coordinate lunch arrangements for new joiners.
• Prepare and submit the monthly Administration MIS report.
• Supervise and manage support staff at both office locations, manage petty cash for both offices and ensure timely submission of bills to the Finance team.
• Maintain and monitor inventory records for both offices, issue Goods Receipt Notes (GRN) for received materials wherever applicable.
• Manage, track, and update asset records on SharePoint, coordinate procurement of HR-related gift vouchers and ensure bill submission.
• Coordinate with administrative vendors, facilitate ERP registration, and ensure bill submission.

• Coordinate with the Head Office IT team for preparation and issuance of laptops, tablets, and other IT assets to new joiners after approvals.
• Maintain and regularly update IT asset records on SharePoint, conduct fortnightly verification and identification of assets in coordination with the Head Office.
• Identify IT vendors in consultation with the Head Office and negotiate competitive rates.
• Follow-up and coordinate with IT AMC vendor for services related issues for both offices.
• Assets handover from exit employee, clearance of exit staff on employee wise and inform to IT Team on email as well. 

• A warm, inclusive and happy work environment.
• Performance driven reward mechanism.
• Best of class benefits with competitive remunerations.
• Health Insurance coverage for self, spouse & Children.
• Group Terms Life Insurance and Group Accident Insurance for Self.
•  All other statutory benefits.
• Regular Recognition of performance and PCI Value display in work
• An empowering organisation structure which values individual’s skills, competencies and potential.
• Opportunities to operate in cross functional role.
• Higher responsibilities and larger roles are merit based.
• Young Talent Programs for developing future leaders.
•  Leadership roles for women is encouraged and given preference in selection and training.

1. Applications will be shortlisted based on the specified criteria mentioned in the Job Description.
2. Shortlisted candidates will appear for a written assignment (if required).
3. Group Discussions may be part of the interview process for certain positions.
4. The process could also include presentation of the assignment.
5. Shortlisted candidates will be invited to attend one or more rounds of panel interview/s.