Manager - Administration & Procurement

• Develop and implement procurement strategies for materials, equipment, and services.
• Manage and execute purchase requisitions, RFQs, bid evaluations, purchase orders, and contract agreements.
• Optimize procurement cycles to ensure timely delivery and avoid stockouts.
• Monitor and maintain TAT as per the SOP while working on the reporting requirements as per the requirement of the organization

• Expect unfavorable events through analysis of data and prepare control strategies & plan proactively to cater to those.
• Create a culture of urgency and integrity in meeting Procurement needs.
• Build & deploy risk assessment & mitigation strategies to ensure timely asset & service procurements for program implementation. Perform risk management for supply contracts and agreements.
• Build a time & cost-efficient Procurement system for the organization.
• Control spends and builds a culture of long-term saving on procurement costs.
• Perform cost analysis and set appropriate benchmarks.
• Create policies and procedures for risk management and mitigation. 

• Prepare & execute procurement plans, vendor analysis, purchase order follows up, supply systems, quality checks, and settlements based on needs.
• Devise and use fruitful sourcing strategies, discover profitable suppliers, and initiate business and organization partnerships.
• Develop, hone, and execute new improved procurement strategies across all channels of purchasing.
• Delegate tasks and supervise the work of team member(s)
• Manage every aspect of the supply chain and notify the Director – Procurements & Administration designate of any possible obstacles to ideal efficiency.
• Institute policies and procedures for collecting and reporting key metrics that will reduce our overall expenses while increasing productivity.
• Coordinate deliveries.
• Direct sourcing team(s), that are responsible for executing, negotiating, implementing and maintaining competitively advantageous supply arrangements for active projects.
• Providing and assisting support for all regional and national procurement execution activities.
• Increase vendors for all products.
• Use technology to incorporate bidding techniques for procurement.
• Save cost for the organization through innovative thinking meeting requirements.
• Work closely with program and function teams to ensure stability and cost effectiveness of supply.
• Bring innovative supplier solutions and manage assets (reporting etc.) as per requirements
• Manage supplier performance and maintain interface within supplier's organization.
• Ensure a cost-effective supply of quality products.
• Ensure and managing day to day operations of the program activities for stay, travel and others but not limited to other important aspects of project execution
• Ensuring no delay in payments and addressing finance queries in time  

       Emergency / Crisis / Disaster relief Procurements:

• Prepare & execute procurement to cater to emergency relief, disaster relief-based projects/ programs.
• Lead & manage Procurements under constrained resources & timelines and limited information to distant & remote locations.

• Set and monitor achievement of performance and personal development objectives for all direct reports, so that a culture of continuous improvement and learning is embedded within the team.
• Determine the human resources requirements to execute its work in an efficient and cost-effective manner.
• Work collaboratively with other programs and functions to contribute to organization success; review outputs and share learnings.
• Provide inspiring and motivational leadership that role models AIF’s values and behaviors and empowers and enables staff to deliver excellence.

• Ensure adherence to company policies, procurement procedures, and relevant statutory requirements.
• Train staff on compliance, procurement thresholds, and purchasing procedures.
• Manage procurement documentation, vendor contracts, service-level agreements (SLAs), and auditready records.
• Maintain transparent and audit-ready procurement documentation.
• Mitigate procurement risks through appropriate contractual clauses.