JAL SEVA CHARITABLE FOUNDATION-
Ashray Tulip(3rdFloor),40/6 Gariahat Road, South, Kolkata-700031
TENDER NOTICE
Tender Notice Reference No: Date: 24-06-2026
1. Background
Hooghly district is facing declining groundwater levels due to excessive groundwater extraction and climate change. The existing canal network in Belmuri Gram Panchayat has become heavily silted over time, reducing its depth and limiting its capacity to recharge groundwater. Deepening and desiltation of the 5 km canal stretch will restore its infiltration capacity, improve groundwater recharge, enhance irrigation water availability, and strengthen climate resilience in the area.
2. Objectives
- Restore the groundwater recharge function of the canal through desiltation and deepening.
- Increase surface water storage capacity and improve irrigation support for local farmers.
- Reduce dependence on groundwater extraction for agriculture.
- Improve drainage efficiency and minimize waterlogging in adjacent agricultural lands.
- Promote sustainable water resource management in the project area.
3. Village Profile
The proposed intervention will be implemented in Belmuri Gram Panchayat, Dhaniakhali Block, Hooghly District, West Bengal. The project will directly benefit five villages—Mallikpur, Rudrani, Choto Khanpur, Ramchandrapur, and Belmuri—covering approximately 1,445 households with a total population of about 5,131 people. Agriculture is the primary livelihood source, and the community depends heavily on canal water and groundwater for irrigation and domestic use.
4. Key Findings
- The canal has lost approximately 40–50% of its original depth due to heavy silt accumulation.
- Silt deposition has created an impermeable layer, reducing natural groundwater recharge.
- Water remains shallow and stagnant, resulting in high evaporation losses.
- Seasonal depletion of tube wells and drinking water sources is observed due to inadequate aquifer recharge.
- Canal deepening and desiltation can improve groundwater recharge, irrigation availability, drainage efficiency, and livelihood security for local farming communities.
Nature of Work: Retrofitting of dilapidated water conservation structures (Ponds, Earthen Dams, Check Dams, etc.) through Canal Deepening
Place of Work: Mallikpur, Rudrani, Choto Khanpur, Ramchandrapur, and Belmuri
Profile of Bidder:
- Name of Organization:
- Registration Certificate:
- GST Certificate
- MSME Certificate (if registered)
- 3 years Tax return File (attached)
- Address for correspondence:
- Office Phone:
- Mobile Phones of corresponding officials:
- Email for correspondence:
- Locations of operations (Head office and Branch offices):
All certificates must be attached.
5. Terms and Conditions:
- GST number must be mentioned in the quotations
- Selected vendor will be received the bidding confirmation within 5 days from the last day of RFQ (last day of quotation submission date) and the other vendors can consider the bidding has been closed and work assignment has been completed; no specified mails will be sent for Correspondence relating to information.
- Proposals should be addressed to Jal Seva Charitable Foundation, Ashray Tulip (3rd Floor),40/6 Gariahat Road, South, Kolkata-700031
- The Proposal must be on the company letter head with date, signature and company seal. (It is to be signed by the authorized person) - send in the non-editable PDF format.
- Proposals must be submitted to Email ID: WAIProcurementWB@wateraid.org Any proposal submitted to any other email id will not be considered.
- The Proposal to be submitted as two separate attachment - I. Technical proposal as per the BOQ II. Financial proposal in non-editable PDF Format.
- Proposals received after due date will not be considered.
- Financial proposals must be submitted with inclusive of applicable taxes and mentioning the validity of the quoted rate.
- All terms and conditions must be clearly mentioned in the proposals.
Please provide details of two referees for the similar work done
|
Description
|
Referee 1
|
Referee 2
|
|
Name
|
|
|
|
Designation
|
|
|
|
Organization
|
|
|
|
Description of assignment undertaken
|
|
|
|
Phone/ Mobile/ Email of referee
|
|
|
|
Sl.
No.
|
Nature of Work
|
Unit
|
Remarks
|
|
1
|
Clearing and Grubbing of
Canal Alignment
|
1
|
Clearing and grubbing of canal alignment including removal of bushes, shrubs, vegetation, roots, small trees, debris, and disposal of unserviceable materials. The work includes dressing of the surface and preparation of the site for excavation as directed by the Engineer-in-Charge.
|
|
2
|
Canal Deepening through
Earthwork Excavation
|
1
|
Excavation of earth in canal bed and side slopes for canal deepening in all kinds of soil, including cutting, dressing, trimming, and depositing excavated earth on canal banks within an initial lead of 10 m and all lifts. The rate includes labour, tools & tackles, shoring, sheeting, strutting, loading, unloading, and all incidental charges
|
|
Sl.
No.
|
Nature of Work
|
Unit
|
Remarks
|
|
|
|
|
complete as per approved section and direction of the Engineer-in-Charge. Quantity shall be measured based on approved pre-excavation and post-excavation level surveys.
|
|
3
|
Dewatering During Canal
Deepening Works
|
1
|
Dewatering of accumulated water from canal/khal by mechanical means using diesel/electric operated pumps, including installation, operation, maintenance of pumps, suction and delivery arrangements, fuel, lubricants, labour, operators, watch & ward, and all incidental charges complete for maintaining dry working conditions during excavation. Dewatering logbook shall be maintained throughout the execution period.
|
Note:Regarding the provision of intermittent gaps, 10 m long unexcavated sections will be maintained at every 200 m interval along the canal to facilitate water retention and enhance groundwater recharge. Accordingly, the effective excavation length and corresponding quantity will be recorded in the Measurement Records after accounting for a 10% reduction in the total excavation length.
Deliverables
The selected agency/vendor shall be responsible for the following deliverables:
- Completion of all canal (Nallah) deepening and desiltation works as per the approved BOQ, technical specifications, and instructions of Jal Seva Charitable Foundation (JSCF), including earthwork excavation, removal of accumulated silt, deepening of canal bed, dressing of side slopes, and deposition of excavated earth on canal banks.
- Restoration of the canal's hydraulic and groundwater recharge capacity through excavation to the required depth and profile as approved by JSCF and WaterAid India.
- Formation and strengthening of canal embankments using suitable excavated earth, including grading, dressing, and stabilization of the canal banks to prevent erosion.
- Completion of the entire work within 45 calendar days from the date of issuance of the work order.
- Deployment of adequate manpower, machinery, tools, equipment, and site supervision to ensure quality execution and timely completion of the work.
- Maintenance of proper measurement records, level books, excavation records, and daily progress reports throughout the execution period.
- Submission of photographic documentation showing the condition of the canal before commencement, during execution, and after completion of the deepening work.
- Submission of a Work Completion Report containing:
- Length, width, and depth of canal excavated;
- Quantity of earthwork executed against the approved BOQ;
- Before and after photographs;
- Details of embankment strengthening and site development works completed;
- Challenges encountered and mitigation measures adopted, if any;
- Certification of completion by the concerned site representative.
- Submission of original invoice along with:
- Work Completion Report;
- Measurement Sheet/Work Completion Certificate;
- GST-compliant invoice and supporting documents as applicable.
- Coordination with JSCF, WaterAid India, Makalpur Gram Panchayat, and community representatives throughout the implementation period and compliance with all technical guidance provided during execution.
- Ensuring safety of workers, nearby residents, agricultural lands, and surrounding infrastructure during execution and adherence to all applicable statutory, environmental, and safety regulations.
- Proper disposal and placement of excavated silt and earth at designated locations as approved by JSCF and the Gram Panchayat, ensuring that natural drainage paths are not obstructed.
- Cleaning and restoration of the work site after completion, including removal of temporary structures, waste materials, and construction debris.
- Formal handover of the completed canal deepening work to Jal Seva Charitable Foundation (JSCF) and Makalpur Gram Panchayat along with signed completion and handover certificates.
- Participation in site inspections, verification visits, cross-sectional measurements, and final quantity assessments conducted by JSCF and/or WaterAid India representatives before final approval and payment.
7. Payment terms and conditions:
|
Period
|
Terms
|
%
|
|
First Instalment
|
40% will be release on signing of work order, subject to submission of Proforma Invoice
|
40%
|
|
Second payment
|
Another 40% will be released after completion and assessment of Technical Specialist of excavation of earth in canal bed and side slopes for canal deepening in all kinds of soil, including cutting, dressing, trimming, and depositing excavated earth on canal banks within an initial lead of 10 m and all lifts and subject to submission of tax invoice with verification of concern DC & State Technical Specialist.
|
40%
|
|
Final Instalment
|
Final 20% will be released upon the completion of given assignment, confirm by the DC and State Technical Specialist.
|
20%
|
Interested Bidders are required to submit their complete proposal along with all terms and conditions to Email id:
WAIProcurementWB@wateraid.org by 1st July, 2026 which should necessarily include. For any queries pertaining to the tender, please write to
on or before 29th June 2026.
Regards,
Procurement team.