JAL SEVA CHARITABLE FOUNDATION-
Ashray Tulip(3rdFloor),40/6 Gariahat Road, South, Kolkata-700031
TENDER NOTICE
Tender Notice Reference No: Date: 24-06-2026
1. Background
Sustainable Development Goal (SDG) 6 focuses on ensuring the availability and sustainable management of water for all. Traditional water bodies such as ponds play an important role in water conservation, groundwater recharge, and support local livelihoods. However, many ponds have lost their storage capacity due to siltation and inadequate maintenance.
To improve water security and climate resilience, WaterAid India supports the rejuvenation of traditional water bodies. The proposed intervention aims to rejuvenate an existing pond at Aima Soshankali, Dadpur Gram Panchayat, Hooghly District, West Bengal, through desiltation and deepening to enhance water storage and groundwater recharge.
2. Objectives
The project aims to restore the existing pond in Aima Soshankali village to improve water storage capacity, enhance groundwater recharge, and provide sustainable water resources for agriculture, livestock, and community use. It will also promote community participation in operation and maintenance.
3. Village Profile
Aima village is situated under Dadpur Gram Panchayat of Polba-Dadpur Block in Hooghly District, West Bengal. The proposed pond directly benefits five villages namely Aima, Kantagori, Khorsat, Shekendarpur, and Hodla.
The total population expected to benefit from the intervention is approximately 4,897 people.
4. Key Findings
The pond has experienced significant silt accumulation, reducing its water-holding capacity. It serves as an important source of water for religious activities, livestock, and supplementary irrigation.
The community has strongly requested pond rejuvenation and is willing to participate in maintenance activities.
Desiltation and deepening will increase the pond’s storage capacity by approximately 8,595 m³ and generate an estimated groundwater recharge benefit of 7,736 m³ annually.
The intervention will improve groundwater levels, strengthen water security, and enhance the local environment.
Nature of Work: Retrofitting of dilapidated water conservation structures (Ponds, Earthen Dams, Check Dams, etc.) through pond desiltation
Place of Work: Aima Soshankali, Dadpur GP, Hooghly
Profile of Bidder:
- Name of Organization:
- Registration Certificate:
- GST Certificate
- MSME Certificate (if registered)
- 3 years Tax return File (attached)
- Address for correspondence:
- Office Phone:
- Mobile Phones of corresponding officials:
- Email for correspondence:
- Locations of operations (Head office and Branch offices):
All certificates must be attached.
5. Terms and Conditions:
- GST number must be mentioned in the quotations
- Selected vendor will be received the bidding confirmation within 5 days from the last day of RFQ (last day of quotation submission date) and the other vendors can consider the bidding has been closed and work assignment has been completed; no specified mails will be sent for Correspondence relating to information.
- Proposals should be addressed to Jal Seva Charitable Foundation, Ashray Tulip (3rd Floor),40/6 Gariahat Road, South, Kolkata-700031
- The Proposal must be on the company letter head with date, signature and company seal. (It is to be signed by the authorized person) - send in the non-editable PDF format.
- Proposals must be submitted to Email ID: WAIProcurementWB@wateraid.org Any proposal submitted to any other email id will not be considered.
- The Proposal to be submitted as two separate attachment - I. Technical proposal as per the BOQ II. Financial proposal in non-editable PDF Format.
- Proposals received after due date will not be considered.
- Financial proposals must be submitted with inclusive of applicable taxes and mentioning the validity of the quoted rate.
- All terms and conditions must be clearly mentioned in the proposals.
Please provide details of two referees for the similar work done
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Description
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Referee 1
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Referee 2
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Name
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Designation
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Organization
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Description of assignment undertaken
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Phone/ Mobile/ Email of referee
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Sl.
No
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Nature of work
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Unit
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Remarks
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1
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Pond Rejuvenation through Desiltation and Deepening
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1
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Excavation and removal of accumulated silt from the existing pond, deepening of pond bed, dressing of slopes, strengthening and shaping of earthen bund, construction of inlet and outlet arrangement using Hume pipes, stone pitching around inlet/outlet, plantation along pond bund, and installation of project signboard complete.
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2
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Construction of Silt Trap Chamber
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1
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Construction of brick masonry silt trap chamber (1200 mm × 1200 mm × 1200 mm) including earthwork excavation, PCC base, brick masonry walls and baffle wall, internal plastering, curing, and all allied works complete.
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3
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Bund Formation and Site Development
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1
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Utilization of excavated earth for construction and strengthening of pond embankment (bund)
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Sl.
No
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Nature of work
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Unit
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Remarks
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to the required section, having approximately 20 m length, 3 m top width, 11 m bottom width, and 4 m height, grading, dressing, compaction, plantation along bund, and site improvement works for long-term pond sustainability.
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6. Deliverables
- The selected agency/vendor shall be responsible for the following deliverables:
- Completion of all pond rejuvenation works, including desiltation, deepening, bund formation, silt trap construction, inlet-outlet arrangements, plantation, and associated site development works as per the approved BOQ, technical specifications, and instructions of Jal Seva Charitable Foundation (JSCF).
- Completion of the entire work within 45 calendar days from the date of issuance of the work order.
- Deployment of adequate manpower, machinery, tools, and supervision to ensure quality execution and timely completion of the work.
- Maintenance of proper measurement records, work progress documentation, and photographic evidence (before, during, and after completion of the work).
- Submission of a Work Completion Report containing:
- Quantity of work completed against BOQ;
- Before and after photographs;
- Details of challenges and mitigation measures, if any;
- Certification of completion by the concerned site representative.
- Submission of original invoice along with:
- Work Completion Report;
- Measurement Sheet/Work Completion Certificate;
- GST-compliant invoice and supporting documents as applicable.
- Close coordination with JSCF and WaterAid India representatives throughout the implementation period and compliance with all technical guidance provided during execution.
- Ensuring safety of workers, protection of surrounding assets, and adherence to all applicable statutory and environmental regulations during the execution of the work.
- Cleaning and restoration of the work site after completion of construction activities and removal of all surplus materials, debris, and temporary structures.
- Formal handover of the completed work to Jal Seva Charitable Foundation (JSCF) along with a signed acknowledgment and completion certificate.
- Participation in site inspections, verification visits, and final measurements conducted by JSCF and/or WaterAid India representatives before final approval and payment.
7. Payment terms and conditions:
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Period
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Terms
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%
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First Instalment
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On signing of work order subject to submission of proforma invoice
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40%
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Second payment
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Upon completion of earth work and bund preparation subject to submission of tax invoice with verification of concern DC & State
Technical Specialist
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40%
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Period
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Terms
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%
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Final Instalment
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Upon successful installation, commissioning, and submission of the completion report and original invoice with verification of concern DC & State Technical Specialist
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20%
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Interested Bidders are required to submit their complete proposal along with all terms and conditions to Email id: WAIProcurementWB@wateraid.org by 1st July, 2026 which should necessarily include. For any queries pertaining to the tender, please write to on or before 29th June 2026.
Regards,
Procurement team.