Coordinator Associate Coordinator - Finance

• Process vendor payments, reimbursements, travel claims, petty cash, and advances within defined timelines.
• Verify bills, invoices, supporting documents, approvals, and budget heads before processing payments.
• Ensure compliance with finance policies, procurement procedures, and donor guidelines.

• Maintain proper filing and documentation of payment vouchers, invoices, agreements, procurement documents, and supporting records.
• Ensure all finance records are audit-ready and properly organised.
• Support maintenance of asset records and inventory documentation.

• Support tracking of project expenses against approved budgets.
• Assist in the preparation of utilisation reports, MIS, and financial summaries.
• Coordinate with program teams for budget utilisation and expense clarification.

       4. Compliance & Audit Support

• Support statutory and donor compliance processes, including TDS, PF, FCRA, and audit documentation.
• Assist during internal and external audits by providing required records and reconciliations.
• Ensure adherence to organisational financial controls and policies.

• Provide finance process guidance to field teams and support the timely submission of bills and claims.
• Conduct orientation/training sessions on finance policies, reimbursement processes, and documentation standards.
• Resolve finance-related queries from employees, vendors, and program staff.

• Support finance-related logistics for training, workshops, meetings, and events.
• Coordinate with vendors for quotations, procurement, and payment follow-ups.

• Coordinate with HR on employee advances, settlements, no-dues clearances, and onboarding documentation.
• Support resolution of employee finance-related queries.

• Assist in procurement processes, including quotation collection, comparative statements, and documentation.
• Support physical verification of assets and maintenance of asset registers.

• Support digitisation, automation, and improvement of finance processes and reporting systems.
• Assist in maintaining financial trackers, MIS tools, and reporting formats.

• Bachelor’s or Master degree in Commerce, Finance, Accounting, or related field.
• 2–5 years of relevant experience in finance/accounts operations
• Working knowledge of accounting principles, finance processes, and compliance requirements.
• Proficiency in MS Excel and accounting software (Tally/ERP systems preferred).
• Good documentation, coordination, and communication skills.
• Ability to manage multiple tasks and work within timelines.
• Experience in NGO/development sector finance operations.
• Understanding of donor-funded projects and FCRA compliance. 

• Experience in handling reimbursements, vendor management, and audit documentation.
• Preferred person who has done MBA. 

• Attention to detail
• Accountability and integrity
• Team coordination
• Time management
• Problem-solving approach
• Ability to work under pressure and meet deadlines 

• Employee Wellbeing: We offer mental health and wellness programs, including physical and virtual meetups, to promote inclusivity and connection.
• Employee Voice: Launching this year, we are committed to reshaping our employee policies to ensure they remain balanced and centered on the needs of our team.
• Goal-Setting and Reviews: We support your career growth through clear goal-setting and regular performance reviews to help you reflect on your progress.
• Competitive Compensation: We believe in fair and competitive salaries that align with your responsibilities and contributions.
• Menstrual Leave: Women employees are entitled to up to 6 days of menstrual leave annually.
• Comprehensive Leave Policy: Our leave policy combines public holidays, sick leave, and casual leave, encouraging a healthy work-life balance.
• Gratuity & PF: As part of our employee benefits framework, eligible employees are covered under provident fund and gratuity benefits.
• Expertise and Diversity: You’ll collaborate with leading experts tackling some of India’s most complex issues. Our diverse team and comprehensive approach offer ample opportunities for personal and professional growth.