AMERICAN INDIA FOUNDATION TRUST
JOB DESCRIPTION
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Position:
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Program Associate –
Communications & Program Management- Banyan Impact
Fellowship
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Department:
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Banyan Impact Fellowship (BIF)
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Role:
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Support fellowship operations, communications, stakeholder engagement, and program coordination for smooth program execution.
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Reporting Relationship:
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Program Manager-BIF
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Location:
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New Delhi (Work from Office)
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Number of Positions:
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1
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Grade Level
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G
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Nature of Employment:
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Fixed Term
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About American India Foundation Trust:
The American India Foundation Trust (AIF) is committed to improving the lives of India’s underprivileged, with a special focus on women, children, and youth. The Foundation does this through high-impact interventions in education, health, and livelihoods because poverty is multidimensional. Founded over two decades ago, in the aftermath of the devastating Gujarat earthquake, as a humanitarian initiative by the then Prime Minister of India, Atal Bihari Vajpayee Ji, and the U.S. President, Mr. Bill Clinton, AIF has impacted the lives of 19.63 million of India’s poor across 35 States and Union Territories of India.
Registered as a Trust in India, with an independent Board of Trustees, AIF adheres to strict financial and governance standards, ensuring transparency, accountability, and responsible management of resources. As per statutory mandates, AIF is registered under 80G and 12A. These registrations and certifications are tangible evidence of the organization's existence, credibility, and compliance with the applicable legal and regulatory frameworks while demonstrating a firm commitment to its vision and mission. Learn more at
www.aif-india.org.
Fellowship Program History:
AIF’s Fellowship program shapes the next generation of leaders committed to positive social change while strengthening civil society in both the United States and India and identifying innovative solutions to tackle the most pressing challenges we face. It is the oldest program operating in AIF where fellows work on scalable projects across a range of thematic areas, including public health, education, livelihoods and many more with a special focus on women, children and youth. They aim to create knowledge for the sector at large while contributing to SDGs and uplifting local communities.
What started in 2001 as the AIF Service Corps for young Americans to work in India on disaster relief and long-term rehabilitation grew in its impact and footprint. In 2009 the program was renamed the AIF William J. Clinton Fellowship for Service in India in recognition of the former president’s role in creating AIF. As the program grew, in 2011 it included cohorts from both the US and India working in tandem to create a binational force for good. In March 2021,
AIF seized the moment to rebrand the program as ‘The Banyan Impact Fellowship’ to reflect the organizational mission, vision, and values moving into the third decade of action. It has been built upon its glorious past and will lead for the decade to come as a true catalyst for change. Since its inception, AIF has supported 501 Fellows and built capacities of 216 partner organizations across 25 Indian states to scale impact.
Additionally, AIF is proud to expand on the growth of the fellowship program and add a new segment to it. It has added an additional leg to the existing program in collaboration with Atlas Corps i.e.
The AIF Banyan Impact Fellowship for service in the United States which aims to make the program truly bi-national. Starting 2022, the Fellowship Program will send social change professionals from India to serve across organizations in the US for capacity building and leadership development, thereby furthering the program’s mission of creating lasting ties between India and the US. To learn more about the AIF fellowship, click here
https://aif.org/fellowship/
Roles & Responsibilities:
The Program Associate - Communications & Program Management will support the Banyan Impact Fellowship team across program coordination, communications, documentation, stakeholder engagement, and operational management. The role requires strong organizational, communication, and storytelling skills, along with the ability to manage multiple tasks in a dynamic environment.
Logistics, Program Coordination and HR (30–35%)
- Provide assistance and support to the team in coordinating orientation, midpoint, and endpoint training sessions, thematic conferences, and site visits.
- Assist in the selection process across Fellowship tracks by coordinating interviews, scheduling panels, managing candidate registrations, and supporting screening processes.
- Manage HR documentation processes including onboarding, leave management, travel reimbursements, and exit formalities for Fellows.
- Liaison with Finance and Communications teams for reimbursements, program budget management, financial reporting, and publication materials.
- Process travel and financial requests for Fellows and team members as required.
- Support the Program Head in day-to-day program coordination, fellow engagement, mentoring support, MEL coordination, and administrative requirements
Communications, Documentation and Public Relations (35–40%)
- Support outreach and recruitment efforts by publicizing the Fellowship across universities, professional institutions, and relevant networks.
- Build and maintain a database of universities, institutions, and stakeholders for Fellowship outreach and engagement.
- Communicate with prospective candidates, alumni, and partner organizations through email and other channels.
- Coordinate presentations and information sessions at institutions, universities, and professional forums. • Support communication and relationship management with host organizations throughout the Fellowship year.
- Document stories, case studies, and impact narratives from the field in coordination with Fellows and partner organizations.
- Prepare newsletters, communication materials, program updates, and content pieces in coordination with the Communications team.
- Support social media and visibility efforts by coordinating content inputs, photographs, testimonials, and program highlights.
- Provide written assistance for internal program assessments, reports, documentation, and knowledge products.
- Contribute to alumni engagement initiatives and Fellowship storytelling efforts
Donor Engagement (10%)
- Manage and update the donor database on a regular basis.
Other Program Areas (10%)
- Daily support to the Program Director in all areas, including assistance in fellow management, mentoring, MEL, and other program administration needs.
- Any other work that is delegated by the supervisor.
Qualification & Experience:
- Bachelor’s degree in a relevant field with a minimum of 3 years of professional experience.
- Prior experience in program coordination, communications, documentation, or stakeholder management will be preferred.
- Strong writing, editing, storytelling, and documentation skills.
- Experience in preparing newsletters, reports, communication materials, or impact stories.
- Detail-oriented with strong event coordination and logistical management abilities.
- Ability to work under pressure and manage multiple deadlines with minimal supervision.
- Good presentation and data management skills.
- Ability to build effective relationships across teams and external stakeholders.
Other: Salary shall be commensurate with experience.
Position Availability: Immediate
Only applications of shortlisted candidates will be acknowledged.
AIFT is committed to fostering an inclusive workplace and ensures equal opportunity for all, without discrimination.