Job Description: Procurement Manager - Finance & Accounts (Consultant)
Organizational Overview:
Mobile Creches (MC), established in 1969, is a pioneer NGO providing comprehensive childcare, nutrition, and health services to young children under 6 years in urban slums and migrant worker construction sites. Officially recognized as the National Creche agency, MC works through a multi-pronged approach: running daycare centers, training the Early Childhood Development (ECD) workforce, and scaling up operations in partnership with state governments and civil society.
Position Summary:
• Position Title: Procurement Manager – Finance & Accounts (Consultant)
• Department: Finance & Accounts
• Location: New Delhi (Head Office)
• Reporting To: Thematic Lead Finance & Accounts
• Work mode: Work from office
• Nature of engagement: Contractual (1 year)
• Monthly remuneration: up to Rs. 75,000
Job Description:
Strategic Supply Chain & Material Management :
• National & Center Supply: Formulate and manage supply-related operations for the National Office and all assigned childcare centers, planning logistics to ensure 100% material availability.
• Uninterrupted Operations: Establish robust contingency mechanisms to guarantee uninterrupted supply support for regular center operations and emergency requirements.
• Disposal & Asset Management: Coordinate and monitor the disposal of obsolete, damaged, expired, surplus, and nonfunctional assets/materials across centers and state offices, securing proper approvals and updating inventory registers according to organizational policy.
Procurement Operations & Purchase Monitoring :
• Process Compliance: Monitor organizational procurement activities, verifying that the mandatory three-quote comparison and threshold-based approval mechanisms are strictly adhered to before issuing Purchase Orders.
• Documentation Review: Critically review quotations, comparative statements, invoices, and procurement files to guarantee accuracy, commercial transparency, and process compliance.
• Risk Mitigation: Proactively identify supply chain risks, such as vendor delays or stock shortages, and manage swift, emergency procurement arrangements when necessary.
Budget Planning, Supply Forecasting & MIS :
• Cross-Functional Planning: Collaborate closely with the Program Team to project future supply demands driven by center requirements, consumption trends, and specialized donor project timelines.
• Financial Oversight: Coordinate requirement consolidation across regions to support accurate annual budget planning for all supply and logistical activities.
• MIS Management: Generate and analyze periodic Management Information System (MIS) reports concerning procurement cycles, stock utilization, and outstanding deliveries to rectify operational gaps.
Vendor Management & Strategic Negotiation :
• Vendor Empanelment: Drive vendor identification, physical/financial verification, onboarding, and annual performance evaluation processes across states.
• Commercial Negotiation: Lead commercial and rate negotiations with vendors to optimize cost-efficiency, secure favorable payment terms, and mitigate delivery risks.
• Vendor Relations: Manage ongoing vendor communication to resolve delivery disputes, quality challenges, and track compliance with contract terms.
Decentralized State Support & Capacity Building :
• State Handholding: Provide continuous operational and handholding support to state-level supply teams to achieve standardized procurement execution and SOP compliance.
• Capacity Building: Design and conduct structured training sessions, refresher orientations, and on-the-job support for state and center supply teams.
• Technical Guidance: Strengthen team capacity regarding ERP inventory operations, procurement documentation guidelines, and physical asset verification.
Product Quality Standardization & Monitoring :
• Quality Benchmarks: Set and review material specifications across centers and states to confirm that all received goods match approved quality benchmarks.
• Corrective Actions: Issue immediate recommendations and execute corrective interventions with vendors when material quality or specifications fall short of organizational guidelines.
Inventory Control & ERP System Management :
• Data Accuracy: Enforce timely and flawless ERP system entries for procurement tracking, stock allocations, utilization records, and warehouse transitions.
• Periodic Verification: Oversee and reconcile quarterly and bi-annual physical stock verification exercises across centers and state storage units.
• Discrepancy Resolution: Evaluate stock reconciliation statements, identify inventory gaps, and execute immediate systemic corrections to align physical stocks with ERP records.
Internal Audits & Compliance Readiness :
• Audit Trail Maintenance: Systematically archive all procurement documents, vendor records, delivery challans, invoices, and gate passes to keep files audit-ready at all times.
• Audit Facilitation: Serve as the primary procurement point-of-contact and provide required verification data during internal, external, and donor-specific financial audits.
Experience and Qualifications:
• Master’s degree in supply chain management, Finance, Operations, Rural Management, Social Work, or a relate discipline from a recognized institution.
• Minimum 5–10 years of experience in procurement and supply chain management, preferably within an NGO, development sector, or social impact organization.
• Experience in managing end-to-end procurement processes, inventory management, and vendor relationships. Proven experience in coordinating with multiple stakeholders, including Finance, Administration, and Program
Required Skills:
• Proficiency in ERP-based Inventory and Procurement Management Systems.
• Advanced knowledge of MS Office applications, particularly Excel (formulas, data analysis, and reporting).
• Strong negotiation, costing, and vendor management skills.
• Excellent analytical and problem-solving abilities with a focus on inventory control and budget monitoring.
• Strong reporting, documentation, and communication skills in English.
• Ability to manage multiple priorities and work effectively across departments.
• High attention to detail and commitment to process compliance and operational efficiency.
Application Process:
Candidates to submit their CV, and details of last drawn CTC to hradmin@mobilecreches.org within 15 calendar days of the advertisement.
Candidate Details- Finance Accounts – Fill out form:
https://forms.office.com/Pages/ResponsePage.aspx?id=CZr_ij_izkOvR04jc10Vqh1ewIBzBm1KrG-VJ6SxB4ZUQlk0REU1RVVUNE1YUjlITTJFSzcyWlpEWC4u
We will review applications on a rolling basis and reserve the right to close the position as soon as a suitable candidate is found. Hence, early applications are strongly encouraged.
Email Subject line: Application for Procurement Manager - Finance & Accounts (Consultant)
Note:
Mobile Creches is an equal opportunity employer and encourages applications from candidates of diverse backgrounds.
MC adheres to a strict safeguarding policy that all staff, vendors, and consultants must comply with.