Vacancy Announcement
Doctors Without Borders India (DWBI)/ Médecins Sans Frontières (MSF) aims to provide medical assistance without any kind of discrimination including offer medical assistance during natural and manmade disasters through establishment of healthcare centers, implementing medical programs for critical illnesses on its own or with partners, working for creating medical awareness and capacity building and carry out/sponsor research to provide strategic input on relevant medical treatment options in India.
DWB offers assistance to people in need and irrespective of race, religion, gender or political affiliation. In 1999 MSF was awarded the Nobel Peace Prize as recognition for its medical work in several continents.
Position: Project Finance and HR Manager
Location of Job: Srinagar, Kashmir
Duration: 12 months (renewable)
Start Date: 01 August 2026
Application-closing date: 07 July 2026
No. of Position: 1 (One)
Female candidates are encouraged to apply
We offer:
• Salary Gross INR 95,900 /- per month (non-negotiable).
• 30 days annual leave; 12 days paid leave as per specified list of holidays
• 13th month salary benefits
• Accidental insurance cover for employee
• Contributions made for statutory benefit programs such as Provident Fund
• DWBI provides medical reimbursement for employees and their dependents as per DWBI’s health care policy
• A stimulating, professional environment in an international organization
PURPOSE OF POST:
Planning, coordinating and implementing HR, Admin and Financial activities and policies in the project according to legal obligations and DWBI protocols, standards and procedures in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the project and to realize the HR capacity required to achieve project objectives.
FUNCTIONAL AND HIERARCHICAL LINES
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Hierarchically accountable to Project Director and functionally to Deputy HR Coordinator and Deputy Finance Coordinator.
MAIN RESPONSIBILTIES AND TASKS
• In close coordination with the Project Director and HR Director and Finance Director, calculating, analysing and monitoring the project's HR and Financial operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and proper allocation of funds according to funding contracts. Proposing corrective actions when required.
• Planning, supervising and ensuring the implementation of, in close coordination with the HR Director, the associated processes (recruitment, training, briefing, induction, evaluation, potential detection, development and communication) of the project staff in order to ensure both the sizing and the amount of knowledge required. Supporting the project line managers in said processes in order to improve staff capabilities, their end results contribution to mission goals and to boost their active participation and DWBI commitment.
• Advising on set-up and updating the project's organizational chart and job descriptions and assisting the Project Director, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities
• Ensuring hiring, amendments and contract termination formalities for employees at project level are according to local labour laws. Archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance. In close collaboration with the Project Director and HR Director, looking for the best options to avoid and/or solve possible labour conflicts in the project
• Supervising/performing payroll procedures, ensuring that all data related to monthly salary calculation of the project national employees are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments. Under supervision of the Deputy HR Director, ensuring the indexation process of the national staff salary grids are in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites
• In close collaboration with the Project Director and Deputy HR Director, implementing the administrative procedures of any Memorandum of Understanding (MoU) in force between local partners (e.g. Ministry of Health, etc.) and DWBI.
• Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliation) in order to anticipate expenses at project level and to optimize cash needs and its security.
• Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following DWBI guidelines and rules, and using the respective software in place. Ensuring and controlling the monthly and yearly accountancy closure and all HR, Administrative and Financial reporting of the Project (Homère and accounting software monthly closure, sitreps, etc.)
• Being responsible for all movements and/or accommodation of staff in the Project.
CONTEXT SPECIFIC ACCOUNTABILITIES
Administration
• Guarantees the respect of the administrative rules and DWBI policies by all the project staff • To look after the administration and management of office in consultation with PC • Communicate information regarding any specific leaves of the staff.
• Plans the holidays of the employees and ensures their follow up.
• Ensure all staffs PMF are done- setting objevies, check in and review
• Ensures the administrative part of staff’s movements (accommodation, mission orders, living conditions for Internationla mobilized staff) according to the mission internal rules.
• Organizes the stay of the visitors (including flight tickets and airport pick up/drop).
HR Management
• Updates organization charts on monthly basis, and disseminates it with all the managers in the project.
• Ensures all positions in the project are defined has job descriptions and support managers and supervisors in drafting of the job descriptions and their regular revision in accordance to IRFFG.
• Ensure implementation of Performance Management Framework: provide explanation and guidance in conducting evaluation/performance assessment/performance development plan. Ensure that the Performance Management cycle is followed according to schedule.
• Organizes and lead regular/General staff meetings.
• Focal Person of all the learning and development acivities as such: trainings and workshops at the project location; SANOU, CoC, Safeguarding, etc. Assist all the staff in trainings and development upon requests (either by supervisor or individual).
• Communicates with PC promptly on any brewing dissent or dissatisfaction among team members and address it in consultation with PC.
• Ensures that payroll for the Project is properly prepared and calculated.
• Carry out Homere quality check for the project with the help of HR Assistant, including Reporting, Filling & Record Keeping
• Ensure an efficient filing system (physical and electronic files) of all administrative files at Project level, granting strict confidentiality of employees’ personal files and other administrative private documents.
Recruitment and Induction of new employee
• Supervise the recruitment process at the project level, in close cooperation with PC and HR Assistant.
• Ensure preparation & issuance of offer letter, contract letter or any other letter of correspondence from HR Assistant in the project. Point person for induction and to explain benefits & regulations to new Employees
• Ensure proper induction and breifing on HR related matters to newly recruited staff with HR assistant.
Disciplinary Measures
• Lead, guide and support in disciplinary cases in consultation with PC;
• Prepare all the documents related to disciplinary cases and ensuraing complaince and accordance with DWBI IR, with advice/guide from Dep HRCo-HRCO.
• Lead the L&D of the project in cooperation with the Learning Development Manager in Coordination.
• Brief incoming international staff and relocated staff on the HR procedures, policies and systems.
Financial Management
• In collaboration with Finance Assistant, provide any required support or other tasks related to finance issues as in the project location such as back up when the finance staff is on leave.
• Ensure that all bookkeeping reports are sent to coordination office in Delhi and deadlines are respected (hard copies and export files).
• To ensure the accuracy and completeness of the monthly accounting reports and the year end accounting report to the Financial Coordinator.
• Provide PC all needed information related to finance during budget preparation process (AP, MYR, ad hoc) such as, revised rent payments, and others.
• Prepare project monthly money request and submit Project Money Request as deadline
• Monitor project cash-flow on a regular basis and ensure sufficient funds are available for project activities
• Monitor expenditures and their appropriateness in line with the projects’ budgets and report deviations to the PC/FinCo
• Liaison with Banks.
• Brief newly arrived international and relocated on finance as required in the projects
• Undertake project visits to Sopore and Tral as required to provide guidance/assistance to project site on financial issues
• Ensure timely UF closure at the end of each month.
• Get involved for the yearly cycles for MYR and AP (Project budget, HR and LnD matrix)
• Any other task assigned by Line manager/s
REQUIREMENTS
Education:
•Essential degree in HR and/or Finance, management (business, HR) or administration.
• Essential Computer literacy (word, excel, internet) ? Desirable Finance (MSF) Software or willingness to learn
Experience:
• Essential, working experience of at least two years in relevant and same jobs.
•Desirable working experience with DWBI or other NGOs, in developing countries.
Languages:
• Essential, mission working language: English and local language
Competencies:
•People Management and Development L2
•Commitment to DWBI Principles L2
• Behavioural Flexibility L3
• Results and Quality Orientation L3
• Teamwork and Cooperation L3
To apply for the above position:
Please clearly state which position you are applying for and send a CV and letter of motivation to apply for this position (with phone number) no later than 07 July 2026 to india-hrco-dep@oca.msf.org
Application without a motivation letter will not be accepted.
Due to the high volume of applicants, only short-listed candidates will be contacted.
Note: DWBI values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. However we encourage women candidates to apply. We do not use any external recruitment consultants.